Pre-operations Programme Administrator

Pre-operations Programme Administrator
Bridgwater
GBP110.15 per day PAYE Contract (+ 33 days paid leave) or GBP146.92 per day via approved Umbrella
Initial CED 31/12/2022. Rolling 12 month contract thereafter
40 hours per week. 8 hours per day.

The Pre-operations Programme Administrator will manage the effective and efficient provision of professional support services to one of the Programme Areas and the wider management team. The job holder is expected to act primarily on their own initiative ensuring the smooth operation of the office and effectively managing senior stakeholder requirements. The role will require additional administrative responsibilities such as helping with the running of the Training Centre.

Principal Accountabilities

Arrange meetings and co-ordinate booking of rooms, arrange travel, accommodation and hospitality as required.
Provide diary and itinerary management
Prepare meeting packs and record and produce minutes for key business meetings
Maintain data/records so that information is readily available and easily accessible
Maintain confidentiality of all information
Keep in touch with team members when they are working in other locations and report issues/ take actions for response as appropriate
Respond to phone/email enquiries to/ from wide range of external parties etc
Prepare letters, documents, ensure reports are well presented
Cover for reception in the Training Centre

Knowledge, Skills, Qualifications, Experience

Good organisational skills (flexible/organised/methodical)
Ability to work independently and be proactive
Excellent communication/interpersonal skills notably with various levels of the organisation and externally
The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
Flexible approach with the ability to multi-task and work on own initiative
Previous team support experience
Discretion - confidentiality when dealing with sensitive information
Attention to detail with the ability to effectively manage tasks through to completion
General administrative knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point

This contract vacancy is being advertised by Rullion Ltd

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants