Office Administrator
- Recruiter
- Bain and Gray
- Location
- West End
- Salary
- £25,000 – 35,000 + benefits and bonus
- Posted
- 04 Aug 2022
- Closes
- 10 Aug 2022
- Ref
- VB15021
- Job Title
- Administrator
- Industry Sector
- Banking / Finance, Consultancy, Technology
- Contract Type
- Permanent
- Hours
- Full Time
Fast paced boutique, finance firm based near Piccadilly is seeking an Office Administrator for their London Office. This is an exciting “next step” role for a bright, switched on candidate who is looking for the next step in their career and is after a company that will offer career progression and support. This role is Office Administration and light touch PA support to the CFO but there is huge opportunity with this role and the company do reward hard work handsomely. Ideal candidate will have some administration experience but above all a positive, flexible, can do attitude. Excellent communication and organisation key as well as the ability to juggle and multi task. The company are based out of luxury offices in the West End – all open plan and there are excellent benefits on offer. Please not this role is Monday – Friday in the office.
Duties
• Greeting guests, supplying refreshments, preparing boardrooms.
• Managing incoming calls.
• Photocopying, binding, shredding, filing.
• Managing incoming and outgoing post and couriers.
• Leading event and celebration planning such as staff parties, birthdays, gifts etc.
• Supplying and maintaining groceries, stationery and other office supplies.
• Liaising with office supplier to ensure smooth running of communal services, building access cards, IT requirements, repairs and so on.
• Reviewing and renewing office insurances annually.
• Primary responsibility for ensuring office has first aiders, fire marshals and is on top of regular requirements such as PAT testing.
• Management of assorted phone contracts, IT hardware, and accounts such as Zoom and BT Online.
• Maintaining relationships with preferred supplier list of London hotels and negotiating preferential corporate rates annually.
• Supporting the CFO. Tasks will include compiling expense claims, making travel arrangements, fetching lunch, and making restaurant and theatre bookings.
• Scanning and processing of invoices, expense claims and corporate credit cards. Managing deadlines for submission and approval of those items.
Skills
• Excellent computer skills (MS Excel, Outlook, Word, PowerPoint).
• High level of attention to detail.
• Strong interpersonal skills.
• Highly organised and able to prioritise.
• Decisive, with problem solving aptitude.
• Hands-on and “can do” approach.
• Reliable and trustworthy.
• Self-starter, able to work autonomously and in a team.
• Professional, thorough approach and able to maintain the highest standards.
Remuneration:
• Competitive, based on skills and experience.
• Contributions into a Workplace Pension.
• Benefits package including medical, dental, life and travel insurance
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.
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