Global Head of Administration and Facilities £90-100k
- Recruiter
- Lavender Jones Recruitment
- Location
- London, Canary Wharf
- Salary
- £90-100k DOE
- Posted
- 02 Aug 2022
- Closes
- 30 Aug 2022
- Job Title
- Office Manager
- Industry Sector
- Energy / Utilities
- Contract Type
- Permanent
- Hours
- Full Time
Our client is a rapidly growing and evolving energy company and they are looking for an experienced and pragmatic individual to manage the administration, facilities and office functions across their UK and African offices. It is a new role so the chance for someone to put their own stamp on it and really play a pivotal role in centralising corporate structures (processes, policies and procedures) across the various offices to ensure the business is running seamlessly and as efficiently as possible. As a result, while lots can be done virtually, some international travel will be required. There is an admin team that this person will be responsible for managing and helping to develop in terms of performance so excellent communication skills is key. They are a dynamic team and would like someone who is able to suggest new ideas and add value within their area of expertise. The scope to grow and develop is huge for the right person and it really needs someone who is willing to dive in and support the business at this exciting time of transformation and who is prepared to go above and beyond. Duties will include but not be limited to:
- Oversee day-to-day operations in the Facilities function across all regions in the company
- Plan and coordinate facilities/ infrastructure requirements and implementation of facility management projects
- Ensure that the Administration function is fit for purpose and best-in-class and bring innovative thinking to ensure efficient processes are in place to support the business requirements
- Develop related organisational policies and procedures
- Propose and implement group wide Administration & Facilities standards
- Negotiate contracts and agreements with vendors
- Own and manage all third-party relationships associated with the Administration and Facilities functions
- Propose and manage approved budgets in the Admin and Facilities functions
- Coordinate procurement, manage spend in area of control and ensure optimal availability of consumables
- Manage and provide work direction to direct reports
- Collaborate effectively with teams across the business to optimize processes and efficiencies in the functions under their control
- Complete special projects by organizing and coordinating information and requirements
- Responsible for coaching, mentoring and developing career paths for direct reports
The ideal candidate will have previous experience as either a head of administration/facilities or operations and have worked globally with exposure to implementing new offices procedures and processes (ideally across multiple offices). Exposure to working with businesses or internal international offices across central and eastern Africa is preferred. A degree is desired, as is a proactive and hard working attitude. This role is based 5 days a week in their lovely Canary Wharf offices.
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