Office Manager/HR Assistant

Office Manager with HR duties
Property Firm
West End, London
£35-40,000 p/a
Permanent

This is a brilliant opportunity to join an entrepreneurial business leading the way in one of the most exciting sectors of real estate in the UK - Build to Rent (BtR). This is a key role for the business, responsible for the smooth operation of our client's central London office where their head office team of 25 are located.

Key Duties:

Office Management

• Liaising with the Marble Arch House reception team to co-ordinate arrival of guests including greeting guests and providing refreshments
• Keep all meeting rooms presentable
• Collecting and distributing inbound post and parcels
• Sending outbound post and arranging couriers as required
• Maintain stationery supplies and other office consumables
• Managing fruit supply contract and other food / drink requirements
• Liaise with all tradespeople to arrange periodic works/services including gardening, HVAC/M&E maintenance, PAT testing
• Undertake minor repairs in the office or arrange for relevant tradespeople to attend
• Manage office access and alarm system - control issue of access fobs
• Manage Franklyn Air HVAC / M&E contract
• Undertake annual Fire Risk Assessment
• Manage office cleaning contract
• Maintain magazine subscriptions
• Main point of liaison for Marble Arch House reception team and building manager including review of annual service charge budget and any other costs arising
• Management of Office operating cost budget - this role will be the approver for costs within their remit
• Keep kitchen tidy including emptying the dishwasher daily
• Ensure that plants are regularly watered
• Daily routine to open and close/lock office access doors
• Trained first aider and fire warden (training will be provided)
• Act as employee health and safety representative

HR

• Welcome new joiners and perform inductions
• Maintain HR system (BreatheHR) to record personal details, holiday allowances and upload relevant documents
• Maintain training system (Workrite)
• Organise regular social events (monthly lunch club, quarterly events including Summer Party and Christmas celebration)
• Maintain Key Company Documents folder on Dropbox
• Manage leavers - obtaining all equipment and fobs

IT

• Main point of contact / liaison for outsourced IT service provider (Cheeky Munkey) on new joiners, leavers and IT matters affecting the wider office (individuals responsible for raising support tickets to resolve individual issues)
• Setting up new joiner IT equipment as received, if not set up by Cheeky Munkey
• Maintain inventory of available hardware to be able to best allocate equipment to new joiners
• Set up and maintain Video Conferencing facilities
• Manage Pescado phone contract and configure desk phones
• Manager Xerox printer contract

If this role is for you, please apply online ASAP!!