Executive Assistant to Director

Your new company
Our client are a large construction company listed on the London Stock Exchange. With a strong and vibrant history, this company focus their business on four regional areas of the UK. As they are in a period of growth, they have had a vacancy arise for a Personal Assistant to support a Group Director.


Your new role
In this role, the successful candidate will be responsible for providing administrative support to ensure the smooth running of the day to day operations of the function by, and not limited to, organising diaries, coordinating meetings, report writing, and data presentation.

The key tasks include:

• Pro-active diary co-ordination and administrative support including arranging and servicing meetings
• Providing administrative services for the Responsible Business team as and when required
• Collation of monthly reports
• Supporting key projects as and when required
• Coordinating starters and leavers in the team, including ordering equipment, updating distribution lists and coordinating inductions
• Co-ordination of key meetings including workshops, and team meetings - preparation of agendas and meeting papers. Attending and taking minutes/actions of meetings and distributing to relevant parties
• Managing all invoicing, including raising Purchase Orders and ensuring the procurement procedures are adhered to and tracked for budget management purposes
• Any other duties as deemed appropriate in order to support the team

What you'll need to succeed

• IT literate and extremely proficient in the use of Office 365 especially PowerPoint and Excel
• Able to demonstrate initiative and solve problems
• Able to work independently and under pressure to tight deadlines
• Good organisational and time management skills
• Open to change in a fast-paced environment

What you'll get in return
Flexible working options are available.


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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