DP Specialist

Owen Reed are recruiting for a Document Production Specialist (12pm - 8pm) 3 month FTC - hybrid working.

The role
The purpose of the Document Production Centre ("DPC") is to deliver and provide an exceptional high quality Centre of Excellence, in a busy and professional deadline driven environment. The Document Production Specialist will provide a fast, accurate, document production service for internal clients throughout the firm. The role will focus on client satisfaction, quality, reliability and efficiency within a highly specialised team.

The Document Production Specialist will need to be flexible from time to time in respect of working hours to ensure that absences are covered to an appropriate level at all times as well as meeting any workload/client requirements.

Please be aware that this role will be required to partake in the weekend on-call rota.

Role responsibility
Duties and Responsibilities include but are not limited to the following:

Transcription, through the use of BigHand
Document production and manual amendments
Ability to use innovative document production tools
Produce quality documents across multiple Microsoft applications, including PowerPoint presentations
Working with PDF documents (pdfDocs, Adobe and Kofax) – converting to Word/Excel/PowerPoint and formatting appropriately; editing PDF documents (eg, deleting pages, adding pages, redacting, etc)
Creating e-bundles using PDF programmes
Formatting Precedent documents to current house style
Sharing of knowledge and expertise across the business
Key player in delivery of excellent client service and embracing the firms values
Being an ambassador for the DPC – supporting the firm to use the DPC to its fullest potential
Contributing to the success of the DPC and understanding how this success is measured
Quality checking your own work and that of your peers if required
Working efficiently to meet workflow demands and deadlines, including prioritising own work and communicating with the Workflow Operator or fee earner if a deadline cannot be met
Helping to support the team and knowing when others need help (as well as yourself), highlighting problems before they escalate
Understanding and working to agreed service levels
Proactive in making suggestions for improvement and acting on them
Highlighting any skills concerns and implementing solutions to show continuous improvement
Adhering to the DPC team processes, procedures and work methods

About you
Ideally you will be able to demonstrate;

Advanced knowledge of Microsoft Office package, in particular Word, Excel and PowerPoint 
Advanced knowledge of formatting/re-formatting all document types to specified house style or to client specific instructions
Fast, accurate typing skills (both audio and copy typing)
Knowledge of working with PDF packages
Previous experience in a similar role
A passion for learning and developing skills
Strong organisational skills
A proactive approach to the role – ability to think quickly and solve problems independently
Excellent attention to detail - spelling, accuracy, grammar, interpretation and presentation
An understanding of legal terminology
Proactivity with the ability to anticipate business needs and plan ahead
Ability to liaise at all levels, including partner level and senior client level

HOURS OF WORK

 Core Hours: Monday to Friday 12:00 to 20:00