Executive Assistant (temp-perm)

My clients are a leading global property firm based in the Westend, they are looking for a temp who is a highly motivated, results driven Executive Assistant supporting team members within the Life Sciences department. You will be responsible for providing an effective and efficient support service and assist the wider business support team in ensuring the smooth running of a busy department. There is also the opportunity for this to be a permanent role.

Responsibilities:
Stakeholder Support
1:1 Executive assistance to the Life Sciences & Innovation Department Head, maintaining their schedule through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.
Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.
Presentations; coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.
Document preparation; audio/copy typing letters, memos, minutes, schedules, mailshots and extensive reports. Accurate formatting, printing and binding of client reports.
Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs where necessary
Extensive and proactive diary + inbox management - reading and actioning meetings / responses, awareness of who the department Head is meeting and preparing materials.


Experience needed.
3 plus years in a similar EA role working for a property or professional services company. Must be available immediately and happy in a temp role initially. salary up to £45,000.