Office Manager

Join an award-winning high fashion tech platform based in Central London! Our client is looking to add a fabulous Studio / Office Manager to their dynamic team. The brilliant Office Manager will enjoy being the lynchpin of the office; providing utmost support to a driven team as this position is pivotal to the day-to-day management and smooth-running of a busy studio and online platform. 

Responsibilities will include:

• Responsible for office management, keeping office tidy & well presented
• Preparing meeting rooms in advance 
• Meeting & greeting visitors 
• Providing in-meeting refreshments and external catering for meetings 
• Overseeing and agreeing contracts and providers for services including property managers, cleaning companies, city council etc.
• Assisting in hiring and supervising a technical and creative team
• Ensuring that basic facilities, such as water, heating, studio and kitchen are well-maintained
• Manage small scale budgets; ensuring cost-effectiveness 
• Allocate and manage space between buildings
• Ensure that facilities meet government regulations and environmental, health and security standards
• Advise Accounts team on increasing energy efficiency and cost-effectiveness
• Oversee building projects, renovations or refurbishments
• Draft reports, assessments and making written recommendations
• Liaise with producers and the in-house production director, to help prepare and assist for photographic and film shoots within the studio
• Manage staff absences and holidays through the HR system, ensuring that it is planned in the diary and staff are all advised
• HR administration, employee relations, benefits and training
• Consult with executives and directors on strategic planning
• Makes notes during the weekly agency meeting and share with the team
• Occasional support for wider team as required

What we are looking for: 

• Ideally 2-3 years’ experience in a busy support role
• Communication and influencing skills, in person and in writing
• Analytical and problem-solving skills
• Decision-making and being a team player
• The ability to lead and manage teams and projects
• Attention to detail but also the ability to see the implications for the bigger picture
• Commercial awareness
• Outstanding customer service
• Exceptional organisation, time management 
• Ability to prioritise and handle a complex, varied workload
• A good knowledge of IT packages