Executive Assistant - DOHA

Our client is looking for a motivated and highly polished Executive Assistant with at least 8 years experience. The candidate will undertake a variety of administrative and executive support related responsibilities, in order to ensure effective and efficient operations. The candidate will be required to perform highly responsible, confidential and complex administrative/secretarial tasks. The role will be extremely challenging and diverse. The client requires the candidate to be either native Arabic or fluent in the Arabic language.

ESSENTIAL FUNCTIONS
Administrative Support Responsibilities
• Identifies and implements improvements and modifications to clerical and administrative procedures in order to ensure the highest standards of clerical/administrative support to business activities.
• Coordinates external business affairs, including arranging appointments and all relevant paperwork and logistics
• Manages the calendar, interacting with both internal and external executives and/or their relevant offices to coordinate a variety of meetings.
• Prioritizes and manages multiple activities simultaneously relating to the Manager’s responsibilities, and follow through on issues in a timely manner.
• Overseeing IT, office set-up and infrastructure changes, such as décor, display literature, and meeting rooms.
• Assisting with event organisation on an ad hoc basis ranging from creating an invitation database to arranging the whole event and all related elements.
Documentation
• Drafting, editing and proofreading letters, e-mails, and other documents such as biographies, speeches and promotional material.
• Establishes and maintains documentation management system to ensure ease of access to required information/documentation at all times.
Reporting and Communication
• Reports to Manager on all business-related matters.
• Maintains and exhibit an excellent working relationship with all company staff.
• Ensures respectful and relevant representation of Manager to those external to company.
Continuous Development of Position
Conducts research on administrative/clerical best practices. Maintains professional and technical knowledge by attending educational workshops and benchmarking professional standards relating to ADMIN/clerical work.

REQUIRED MINIMUM QUALIFICATION & EXPERIENCE:
• Bachelor degree in a commercial or business discipline
• Minimum of 8 years experience, 5 of which are as an EA to a CEO or CFO.

Salary AED 30,000 – 40,000

Plus 45 days holiday and schooling for children. 

My client is happy to relocate a candidate for this role.