EA to CEO with Events and Office Management

A membership organisation within the rail sector is looking for an EA to support the CEO and wider team. They are looking for someone enthusiastic, professional and proactive, with excellent customer service skills as well as a confident senior administrator, with excellent organisation and communication.

They are a small company of about 30 people and offer hybrid working. This role is working in the office Monday-Thursday and wfh on Fridays. The position is based on their front of house, but there are no specific reception duties – these are shared across the whole team. You will also be involved with office management duties and events.

They are looking for someone to start asap, so there is a good handover with the current EA. Their offices are based in a serviced office in Central London, right on the Thames.

This is great opportunity, in a varied role. They are open to someone with new ideas, who is happy to input new processes. The CEO is a friendly and jolly character and needs some solid, hands-on support.

The salary is offering up to £45,000 per annum and you are expected to work 40 hours per week, but flexible on timings. 

What you’ll do:
EA responsibilities:

• Extensive diary management for the CEO and COO
• Arranging international travel, visas and accommodation
• Email management, and composing correspondence on behalf of the CEO
• Carrying out research and producing reports
• Organising and attending meetings with the CEO  
• Organising and attending board meetings – create and distribute the agenda, minute taking, distribution of action plan
• Producing documents, briefing papers, reports and presentations
• Liaising with stakeholders, members and clients, assisting them where appropriate
• Arranging events, sourcing venues, booking hospitality and any other ad hoc duties related to these events

Office management responsibilities:

• Operating the Reception area, meeting and greeting visitors at all levels of seniority
• Screening phone calls, enquiries and requests, and handling them when appropriate – shared with the rest of the team
• Office management; liaising with suppliers, building management; handling office maintenance, liaising with vendors and ensuring the smooth running of the office
• Management of office supplies such as stationery, refreshments etc, and replenishing as required
• Dealing with all incoming emails and post, responding to routine correspondence
• Devising and maintaining office systems, including data management and filing
• Ensuring meeting rooms are adequately prepared for meetings in a timely and professional manner
• Act as Health and Safety champion (including Fire Warden duties, and acting as First Aid Appointed Person)
• Managing petty cash
• Working collaboratively with the rest of the team
• Undertake any ad hoc duties for the wider team

Who you are:

• Excellent attention to detail, and thorough administrative skills
• Demonstrable customer care skills with a customer centred approach to problem solving
• Able to work on own initiative and as part of a small team
• Excellent written and verbal communication
• Highly discrete  
• Self-motivated, committed and enthusiastic and the ability to work calmly under pressure
• Excellent IT skills with a good working knowledge of Microsoft Office Suite
• Strong attention to detail
• Positive outlook, willingness to learn and develop own skills
• Excellent planning, prioritising, organisation and time management skills

If you’re interested in this fantastic opportunity, please apply now!