Office Manager / Accounts Assistant

Join a super successful artist management agency as the Office Manager / Accounts Assistant. As well as overseeing the day-to-day running of the office, you will be working alongside the Management Accountant and a growing and dynamic team.  

This is a fantastic time to join a thriving creative business; the team is compact, and you will be working alongside the Management Accountant.

A lovely and varied role for an individual who loves getting involved. We are looking for a strong team player who always exercises a positive ‘can-do’ attitude and pays meticulous attention to detail!

Responsibilities will include:

• Liaising with staff, suppliers, and clients
• Supporting the People Lead with onboarding days, culture promotion and other 
• Implementing and maintaining procedures/office administrative systems
• Ad-hoc HR support
• Process invoices
• Reconciling supplier account vs. statements
• Supplier payments - interim & month-end
• Produce monthly Artists’ statements
• Queries arising
• Managing Database to ensure advances and Artist fees are billed in a timely manner
• Maintain accurately and up to date customer details and account records
• Credit control & Age reporting
• Maintain accurate and up to date reconciled balances
• Maintain finance control and processes and integration with other business systems
• Assisting with the internal and external audit process
• Setup and Administration for Amex and cardholders

 What we are looking for:

• Experience in a similar role 
• Excellent communication skills (both written and verbal) and the desire to be a team player
• Ability to work autonomously 
• Meticulous attention to detail 
• Passion for numbers, Excel, and other MS Office Software
• Proactive and driven
• Strong sense of initiative, prioritisation, and a mindset attuned to multi-tasking and problem-solving
• Ability to work well under pressure, be flexible to changing priorities and deliver effectively to strict deadlines