Business and Private EA

Our client, a top professional footballer, is looking for an experienced Home Office Executive Assistant based in Manchester to support himself and his expanding team.  You will work closely with his Chief of Staff, Personal Trainer and Creative Team. 

This EA should align with the team’s spirit of purpose and faith and should have an understanding of how this specific job aligns with their personal overall purpose and future. 

You will manage the personal and some business needs of this athlete and businessman. To operate in this role properly you should not only be extremely fast at solving problems, but also forward thinking, showcasing the ability to understand time management / diary needs and next steps well in advance. You will be an expert organiser, a travel expert and great with people. 

Responsibilities will include: 

• Manage all parts of the Athlete's home life: managing cleaners, housekeepers, drivers, and personal chefs 
• Manage the maintenance and upkeep of the Athlete's properties in the UK and Europe 
• Liaising with all family members and friends 
• Real time scheduling support (managing appointments and preventing conflicts) 
• Managing a fast-paced and every changing complex diary 
• Book travel arrangements (flights, cars, hotels and restaurant reservations etc.) 
• Prioritising and scheduling daily workload and complex calendar management 
• Communication management (opening, sorting and distributing post, incoming emails, notices and other correspondence) 
• Prepare, attend and record meetings and manage action items 
• Liaise with lawyers, accountants and wealth managers on behalf of the Principal 
• Arrange gifts for friends/family and managing birthday lists 
• Manage the Principle’s Art collection and liaising with stakeholders 
• Manage charitable projects / partners / donors connected to the Athlete 
• Provide general administrative support to the Principal and team 

What we are looking for:

• 4+ years of experience in a similar Private PA/EA role 
• Excellent communication and interpersonal skills 
• Impeccable organisational skills and time-management 
• Ability to take initiative and build relationships with the Principal’s key home life people 
• Meticulous attention to detail and ability to handle multiple priorities 
• Expert travel coordinator including passports/VISAS etc. 
• Time flexibility to be on hand (in person) and on-call at any given time (including some travel with the athlete), within reason 
• Ability to anticipate needs of the principal
• Research and presentation skills (to provide the Principal with the best options on a range of subjects; from cleaning services to investment options) 
• Facilitate all personal and some business finances 
• Collaborative approach to work 
• Positive work ethic 
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Exercise sincere discretion and confidentiality  
• Clean UK Driving licence