Facilities Coordinator

Facilities Coordinator

£35,000 - £45,000

London

Our client, a leading US law firm, are looking for a Facilities Coordinator to join their Operations department in London. In this role, you will be assisting in the daily operation and maintenance of the London office and providing coverage during the absence of the Facilities Manager. You will be responsible for ensuring that office services runs effectively, and that scheduled work is completed in a timely fashion to the firm’s standards.

The ideal candidate will have excellent interpersonal skills allowing them to communicate effectively in writing and orally with a range of people. You will have the ability to work in a team environment, while also being proactive when it comes to working independently. The successful Facilities Coordinator will possess superb IT skills to help them prioritise and multitask when working in a fast-paced environment.

Duties will include:

• Sorting and distribution of all incoming mail and dispatching of all outgoing mail in an appropriate and timely manner
• Coordination of all reprographic, scanning and digital printing requests, ensuring accurate and satisfactory completion
• Printing, binding and laminating materials including in a timely and accurate manner
• Coordination of courier relationships
• Assisting with ordering of business cards and other personalised stationery
• Assisting with new joiner induction training on copiers, scanners and couriers

• Assisting with ensuring compliance with internal policies and procedures and statutory regulations in the fields of Health and Safety and Fire Safety and maintaining accurate and up to date records at all times
• Assisting with ensuring the requisite number of employees are trained for First Aid at Work, AED, Fire Safety and Manual Handling
• Assisting with coordinating Desk/Risk Assessments for all new joiners, ongoing compliance and accurate record keeping at all times
• Working with the Facilities Manager, the building management team and building contractors
• Coordinating office moves, with external movers and contractors as necessary
• Ensuring adequate supplies of kitchen and utility supplies
• Assisting with the security of the premises including programming the security cards and keeping up to date and accurate records in that regard
• Assisting with coordination of offsite furniture storage and the keeping of an accurate inventory
• Arrange for archived files to be returned when requested
• Offering assistance with meeting room set up/set down
• Assisting the Facilities Manager with the supervision, management and training and development of the Facilities Assistant

This job will require the Facilities Coordinator to be on hand to support with such other duties; as the Facilities Manager and/or the Associate Director of HR and Administration may direct

Essential

• Working knowledge of building systems
• Experience with reprographic and archiving processes

Apply today for immediate consideration!