Legal Secretary - Civil Litigation

Our client is a renowned law firm based in London – they are now looking to recruit an experienced Legal Secretary to join their busy Civil Litigation team to provide a polished support service to their Senior partners and fee earners.

You will be working closely with all team members and Department EA/Senior Secretary to ensure an efficient, proactive and professional ongoing service.

You will ideally have secretarial/team assistant experience gained from a Litigation/Disputes department within a recognised law firm.

The standard hours are 9.30am to 5.30pm. The salary on offer is up to £37,000 + Benefits. This role is a permanent position, and the client are currently using a hybrid working approach.

This is a fantastic Legal Secretary opportunity to join one of the most renowned law firms in London!

Your responsibilities as a Legal Secretary will include:

• Deliver general legal secretarial admin, such as file opening, billing and file closing etc
• Format legal documents to approved SMB standard and style
• Provide high levels of customer service on all requests and projects
• Manage and communicate with internal key stakeholders as needed
• Ensure all clients have a positive experience on point of contact and that any requests are swiftly communicated to the relevant team member
• Prioritise key tasks and advise time to achieve
• Manage and communicate on multiple requests as needed; keep people informed as to progress
• Ensure any issues arising are communicated to the relevant team member and promptly addressed
• Offer a proactive approach to problem identification and possible solution
• Provide ongoing management of team members’ diaries and Outlook calendars as directed
• Organising various internal and external meetings
• Sort travel arrangements for the team as needed for both UK and international travel
• Take minutes of meetings if requested and ensure these are distributed promptly
• Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary
• Coordinate conference calls, Zoom, Teams etc for the team, as required
• Distribute documentation internally and externally, electronically or hard copy
• Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures

Requirements as a Legal Secretary will include:

• Previous Legal PA/Legal Secretary/Team Assistant experience
• Previous experience within Litigation or Disputes department of a recognised law firm
• Confident with billing
• Fast, accurate typing skills
• Highly skilled on all MS Office applications
• Ability to be flexible to meet the demands of the work