LEADING GLOBAL MEDIA AGENCY – EVENTS ASSISTANT

This award-winning global media agency are looking for an assistant to support the Events Manager to ensure all events run smoothly.

Duties will include:-

They are looking for:-

-Event Processes

-To support the Events Manager with Events taking place within the building

-Liaising with clients and employees through email and face to face

-To book site visits and host tours for upcoming events

-Looking after the Events calendar, making sure all bookings are taking place and they have everything they need

-To book rooms for the events and book the relevant catering.

-Help room booking assistant with room bookings

-To liaise with Reception regarding guests passes

-Ensure that all supporting functions for events and conferences are given clear communication about each of the upcoming events/ conferences that are taking place e.g. Security, Catering, Prep Team, AV, IT, Reception etc.

-To make sure that Concierge and Reception are informed of any visitors that are coming to meet the events team for either an event or a site visit.

-To strive for excellence making sure that the conference rooms are in the immaculate state and report any issues to BS team.

-Reception cover for lunches/holidays

-Shuffling room bookings around to fit in events/last minute meetings and pitches

-Attend weekly New Business meetings and make sure the right steps are taken to ensure a smooth pitch process

-Being point of contact for the Building Services Team (phone/face to face) and directing them to the right person/department

Admin the events calendar liaising with P&T and Catering • Proactively booking bar nights, manicure and other pop-up activities

• First class communication skills
• Previous Events experience
• High attention to detail and very high standards
• A positive, friendly and chatty personality