LEADING GLOBAL MEDIA AGENCY – EVENTS ASSISTANT
- Recruiter
- Pulse Search & Selection Limited
- Location
- London (Greater)
- Salary
- From £28,000-£35,000 dependent on experience
- Posted
- 17 Jun 2022
- Closes
- 06 Jul 2022
- Job Title
- Events
- Industry Sector
- Advertising
- Contract Type
- Permanent
- Hours
- Full Time
This award-winning global media agency are looking for an assistant to support the Events Manager to ensure all events run smoothly.
Duties will include:-
They are looking for:-
-Event Processes
-To support the Events Manager with Events taking place within the building
-Liaising with clients and employees through email and face to face
-To book site visits and host tours for upcoming events
-Looking after the Events calendar, making sure all bookings are taking place and they have everything they need
-To book rooms for the events and book the relevant catering.
-Help room booking assistant with room bookings
-To liaise with Reception regarding guests passes
-Ensure that all supporting functions for events and conferences are given clear communication about each of the upcoming events/ conferences that are taking place e.g. Security, Catering, Prep Team, AV, IT, Reception etc.
-To make sure that Concierge and Reception are informed of any visitors that are coming to meet the events team for either an event or a site visit.
-To strive for excellence making sure that the conference rooms are in the immaculate state and report any issues to BS team.
-Reception cover for lunches/holidays
-Shuffling room bookings around to fit in events/last minute meetings and pitches
-Attend weekly New Business meetings and make sure the right steps are taken to ensure a smooth pitch process
-Being point of contact for the Building Services Team (phone/face to face) and directing them to the right person/department
Admin the events calendar liaising with P&T and Catering • Proactively booking bar nights, manicure and other pop-up activities
- First class communication skills
- Previous Events experience
- High attention to detail and very high standards
- A positive, friendly and chatty personality
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