Events Co-ordinator

Location
EC3V 3ND, London (Greater)
Salary
£150 to £175 Day Rate
Posted
09 Jun 2022
Closes
07 Jul 2022
Job Title
Events
Industry Sector
Banking / Finance
Contract Type
Temporary
Hours
Full Time

I am recruiting for an Events specialist on behalf of my client to support in the planning of ongoing, London based events – both in person and virtual. Events number from 1 to 3 per week at varying sizes and levels within all departments of this corporate business – these will most likely be events for internal staff, including celebratory or meeting dinners, awards ceremonies, HR and People related functions etc.

We are looking for an enthusiastic person to provide support in all aspects of the event co-ordination including being on site at events when required.

This is a great opportunity for An Events specialist with the relevant background who can use their own initiative and work under pressure. Someone friendly, with a positive attitude who can multitask and be ready to get stuck in no matter what the challenge! Events could be a small dinner of 50 or a conference of 1,500 attendees/delegates.

Key responsibilities:

  • First point of contact for enquiries about the event
  • Assisting with arranging events from 50 to 1,500 delegates
  • Sourcing venues and premises (restaurants, amphitheatres etc)
  • Arranging virtual events
  • Organising invitations along with responses and RSVPs and making special arrangements
  • Arranging caterers, AV equipment, speakers and related schedules
  • Arranging banners and marketing/display collateral
  • Supporting the Head Events with logistical and administrative support including:

-Managing and maintaining records of all bookings e.g. venue and catering
-Managing and maintaining travel bookings with coach and cab companies for employees
-Support with event content management (e.g. website, signage, delegate guides)
-Ensure event information is updated regularly on the company intranet

During Events:

  • Attending some events to act as a main point of contact and to manage troubleshooting
  • Setup a base for the events as when needed
  • Help the relevant team with any printing/marketing or presentation needs
  • Ensuring all branded items for events arrive on time
  • Collation of post-event feedback and preparation of post-event reports

The ideal candidate will be:

  • Experienced in working on and supporting in-person events of up to 1,500 delegates
  • Confident with MS Office and Google software packages
  • Punctual, with excellent time keeping and be completely reliable.
  • A great finisher - you get stuff done, even if you have to use your own initiative.
  • Super organised - great at managing your time and workload to ensure everything gets done and that handovers with other staff are smooth and seamless.
  • Process-driven - while you're great at jumping in and doing things last-minute when necessary, you have strong skills in creating processes to ensure that nothing is forgotten and your work flows smoothly.
  • Friendly and personable with great communication skills
  • Comfortable working independently, but still works as part of the team.
  • Great with using computers and the internet - ideally the Google Suite, Zoom and ON24 events systems
  • Excellent English language skills - top-notch communication ability is essential including correct spelling.
  • Happy to muck in - some duties might be unexpected, or there might be times when it's all hands-on deck.

LH Pink Consulting acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. LH Pink Consulting is an Equal Opportunities Employer.

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