EA & MARKETING ASSISTANT FOR LEADING LUXURY PROPERTY CONSULTANCY

We have a fantastic opportunity for a driven, confident and ambitious Executive Assistant to support the CEO and Directors of a highly regarded and rapidly growing luxury London property consultancy who works with UHNW and high-profile clients globally. Based in Central London, you will join an existing team of 11, with plans to grow the business by 50% in the coming 12 months. The CEO is incredibly hardworking, driven and therefore very busy, and so requires first-class support in terms of organisation, administration and coordination across his business and private life.

You will also offer support to the Senior Directors and the wider business, in terms of organisation and general admin, office management, and database management. You will also off assistance across all marketing, including events organisation, newsletter coordination and social media management.

Previous administration and/or EA experience is essential for this role, and any additional marketing or social media management experience would also be highly desirable. This is an incredibly fast-paced role, with a great deal of exposure to high profile client interaction, thus someone who is polished, a confident communicator with experience dealing with UHNW clients would excel in this position.

You will be proactive, a self-starter and always two steps ahead - highly organised with exacting attention to detail, and a creative mind with an eloquent writing style. Eager to learn, and driven to excel at everything you do – you will be happy to assist across the board and immerse yourself in the business as a whole. A team player is also a must for this role, along with a flexible approach to duties - as the company scales, your role too will evolve and therefore you will need to adapt and grow within this position.

Usual working hours are 08:30-18:00 Monday to Thursday, and then 09:00 –16:00 on Fridays (with flexibility to work from home on Fridays on occasion).

DUTIES TO INCLUDE BUT NOT BE LIMITED TO:

EA & Administration:

• Diary management for the CEO and Directors  
• Day to day support to the CEO, Directors and the team with general organisation and administration
• Travel management, including booking flights, accommodation, itineraries etc.
• Private PA support to the CEO and Directors
• Office management, including managing all correspondence and stationery orders
• Upkeep of team computers and devices, ensuring syncing and updates are implemented
• Assisting in the preparation of presentations, printed communications and reports, collating and gathering materials (written and visual) as required
• Taking business meeting minutes, and following up on identified actions
• Organising company events and meetings
• Maintaining database and supplier files
• Ad-hoc projects as required

Marketing Support:

• Assisting with marketing strategy and execution
• Social media management, including publishing, content writing, engaging and monitoring analytics
• Assisting with developing sponsored campaigns across social media platforms
• Coordination and assistance with newsletter and database management
• Regularly updating website content
• Support in managing PR and SEO account relationships

ESSENTIAL CRITERIA:

• At least 2 years administration, EA/PA and/or marketing experience
• A background in property, interior design or a creative field would also be highly desirable, although not essential
• Experience and competency with presentation software, including Microsoft Word, PowerPoint and Excel
• Experience in using Adobe programs such as InDesign is also beneficial, but not essential
• Strong social media skills
• Ability to meet deadlines in a fast-paced environment
• Strong organisational skills and exacting attention to detail
• Excellent communications skills and the ability to liaise at all levels
• Brilliant level of spoken and written English and the ability to creatively write for the blog and social media posts
• Polished, presentable and confident with clients and partners
• Hard-working and a team player
• Eager to learn and flexible with duties
• Excellent checkable references