Team Assistant - Investor Relations

Team Assistant - Investor Relations

Temp to Perm

£35,000 - £40,000


I have an exciting new opportunity for a Team Assistant to join a fast-growing global asset management firm to support a busy Investor Relations team. The successful Team Assistant must be a self-starter, take initiative and be able demonstrate excellent follow-up skills. Hybrid working available

The Assistant will be responsible for providing seamless, professional support to enable the smooth running of the team and the business. If you’re looking to join a dynamic company with a fantastic culture, this could be the perfect role for you!

What you’ll do;

• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients
• Liaising with other Executive Administrators globally when necessary
• Coordination of complex international travel arrangements for roadshows including flight / hotel bookings, arranging Visa’s where necessary and creating detailed travel itineraries
• Adhoc editing of PowerPoint documents and general correspondence
• Creating meeting agendas
• Printing and binding marketing presentations.
• Responsibility for keeping the client relationship database (Salesforce) and the investor portal document management system up to date with client information
• Partnering with the team and other Executive Assistants to organise events, including social investor events
• Managing and reporting on the budget allocated for each event and arranging payment of all invoices.
• Coordination of the invitations (tracking attendance)
• Running the event on the day where necessary, and managing the third-party providers before, during and after the event
• Processing of team expenses
• Supporting the other Assistants where necessary

What you’ll need;

• Strong attention to detail and highly organised
• Experience with heavy travel coordination; domestic & international
• Excellent written and verbal communication skills
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors and partners
• Strong knowledge of MS Word, Excel, PowerPoint, Outlook
• Experience in financial services desired
• Solution orientated