Executive Assistant to Legal Counsel + Team

EXECUTIVE ASSISTANT TO GENERAL COUNSEL AND LEGAL TEAM 

Private Equity Firm | Central London | £50,000-£55,000 + Benefits

Hybrid working: WFH (2 days) + Office (3 days)

IMMEDIATE INTERVIEWS

*12 MONTHS FTC*

Selectus is currently looking for an Executive Assistant to General Counsel and wider team, for a FTSE 250 boutique private equity firm, based in London’s West End.   

RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO: 

CORE DUTIES: 

• Diary management (multiple time-zones) and including travel management where required.
• Inbox management (including tracking, flagging, and/or prioritising of urgent items as needed).
• End-to-end coordination for Board and Committee meetings, including liaison with Directors to schedule meetings, venue and all related meeting arrangements.
• Coordination of papers for meetings in line with agreed agendas and timetables, and distributing through online platform.
• Processing and filing of legal and non-legal documents.
• Maintaining Legal activities list and providing support for Legal programs/projects as needed, to ensure the smooth running of the Legal function.
• Legal spend administration including processing invoices for payment.
• Continuously support and promote the close interaction between the other Executive Assistants within the business.
• Support the wider Legal team.

AD-HOC DUTIES: 

• Compiling data for reports and preparing/editing reports and presentations.
• Maintaining a Legal program calendar and the Legal communications plan.
• Provide support for Legal programs/projects as needed, to ensure the smooth running of the Legal function.
• Support and facilitate the efficiency of processes for the General Counsel.
• Management, preparation, and coordination of all relevant papers (including board), for General Counsel and Company Secretary to review. 
• End-to-end coordination for both Board and Committee meetings, including organising lunches and refreshments.
• Co-ordinate ad hoc events – sourcing venues, planning logistics, managing budgets.
• Continue to optimise the Executive Support function for Legal team, the Chair and other Board members and investors.
• Compiling data for reports (including risk/compliance reports) and preparing/editing reports.
• Collating information for third party requirements, for example auditors.
• Tracking compliance requirements and escalating any actions required.
• Recording of minutes and actions for meetings when required.
• Companies House filings.
• Document production and completion for the Legal team.
• Support and facilitate efficient legal processes, including document filing, policy oversight and other processes.
• Co-ordinate ad hoc events – sourcing venues, planning logistics, managing budgets.

IDEAL CANDIDATE: 

• Minimum of 5 or more years C-level executive assistant experience, or equivalent combination of experience, particularly experience of coordinating at Board level.
• Experience in a Legal function and systems is preferred.
• Proactive can-do attitude, with ability to pick up new tasks as required.
• Advanced general administrative skills/knowledge required at a Senior Executive level.
• Excellent written, verbal, and interpersonal communication skills.
• Excellent organisational and planning skills, with ability to anticipate the business needs.
• Ability to effectively prioritise, multitask, and meet deadlines in a fast-paced environment.
• Has the experience/ability to support multiple project administrative requirements.
• Advanced working knowledge of Office 365, especially Outlook, Teams, Excel, PowerPoint, Word, SharePoint, including experience creating presentations and spreadsheets.
• Able to deal with company sensitive and highly confidential information/data and ability to handle sensitive information with the utmost discretion.
• A strong team player who is focused on collaboration and building effective and lasting working relationships.