Office Manager
- Recruiter
- Career Legal
- Location
- London (Central), London (Greater)
- Salary
- 65000
- Posted
- 13 May 2022
- Closes
- 01 Jun 2022
- Job Title
- Office Manager
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
Office Manager
A specialist Law firm with a fantastic reputation in the market are looking for an Office Manager to join their growing and successful team.
The Office Manager helps to reduce time spent by Partners and fee earners on day-to-day operational
and administrative tasks while also ensuring the office is appropriately organised as a high-quality
working environment for all.
The firm operates a seamless “one firm,” approach and the Office Managers in each of our offices are
critical to maintaining the high standards of the firm and ensuring a cohesive and unified service is
provided to fee-earners and clients at all times, irrespective of location.
The Office Manager also has management responsibility for the London PA team(Team of 5 PA's).
Key responsibilities and tasks include (but are not limited to):
• Primary point of contact – Act as the primary contact for, and have primary responsibility for,
ensuring all operational services within the London office are being managed and provided
appropriately, working closely with the central business services teams which have overall
responsibility for the operational management of the firm across all offices. The role holder will
also be expected to assist with ad hoc issues and projects that arise.
• Facilities Management – Responsibility for overseeing all aspects of facilities management
including confidential waste, office cleaning and building maintenance services, office furniture
repairs/replacements, fire safety, and security access control.
• Office moves/space planning – Coordinating and managing internal and external office moves
and re-configurations, working alongside the Partners and Senior Staff with regard to all aspects
of space planning and office fit-out activities, including overseeing fit-out works, liaising with
building management and all contractors involved in build/fit-out works.
• Human Resources –. The role holder will work alongside the central HR team with new joiner
and leaver processes and may be required to provide support in relation to handling confidential
employee relations issues, such as performance, attendance, sickness, behaviour and internal
grievances of the PA team.
• Finance – Act as a liaison/point of contact for the global finance team, ensuring financial
processes, information and tasks relating to fee earner activities are completed effectively
(including billing, time recording, reviewing and chasing unpaid bills). This role should also
ensure local expenses and invoices are managed effectively.
• Firm operations – Assisting the Senior Staff with ad hoc operational project support as and
when the need arises, for example: testing and implementing new internal processes, technology
and software.
• Risk & compliance – Providing support to fee earners in relation to risk and compliance
processes e.g. engagement letters and internal file-opening procedures.
• Front of House – Responsibility for the management of Front of House. Ensuring that Front of
House services provided by the PA team, such as management of the meeting rooms and
reception, are efficient, effective and consistent with the high standards of the firm.
Responsibility for coordinating and managing client events hosted in the office.
• Health & Safety
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