Team Assistant

Team Assistant

I’m working with a leading, global law firm based on the doorstep of Liverpool Street. With a clear, progressive secretarial model in place for all levels. This wonderful law firm have an innovative mindset that appeals to most.

This is essentially a Junior Secretary position where you will assist the legal PAs with the processing and creation of documents and bills. You will manage inboxes, assist with printing all documentations, and ensure callers and other parties receive consistent, quality service.

Team Assistant

Global, top 10 law firm based in the heart of the city

25,000 – 28,000 – Cilex Legal Secretary qualification desired with impressive GCSE results

• File relevant documents in electronic or hard copy files as and when required
• Provide ad hoc support to the group or division such as assisting with incoming mail, answering the telephones, booking couriers, organising repro/DP submissions, assisting with room moves and any other general administrative duties
• Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal
• Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative, and vigilant work habits, keeping abreast of changes, and developing more efficient work processes. Demonstrate this in your interactions with others
• Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to secretarial group meetings, firm initiatives, focus groups, pilot groups, team building activities, learning and development sessions and other relevant activities
• File relevant documents in electronic or hard copy files as and when required
• Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner
• Manage own email including timely response, filing of emails (including hard copy filing where necessary)
• To provide support to the PA team and fee earning colleagues
• Assist with the organisation of event/meeting logistics such as booking conference rooms, arranging refreshments, and equipment
• Arrange dial-in details and VC set-up and making restaurant reservations for client lunches/dinners.