Facilities Administrator

Entry Level Facilities Administrator

GBP18,525k - GBP20k per annum

South Woodham Ferrers

Monday - Friday, 37.5 hours

Excellent benefits including: 20 days holiday along with 3 additional days over Christmas, depending on company performance, discretionary bonuses, free on-site parking.

My client, a successful facilities and property management company based in South Woodham Ferrers, is looking for a Facilities Administrator due to expansion.

Duties:

• Saving all invoices that come into the business.
• Assist in preparation of site meeting agendas.
• Dealing with call outs and liaising with contractors
• Chasing, checking and ensuring all paperwork in support of invoices is accurate and correct.
• Weekly chasing of servicing contracts.
• Assisting in creating completion certificates for major works.
• Issuing invoices to clients for payment.
• Assist in setting up all new services
• Saving and cataloguing of paperwork.
• Liaising with accounts for statement of account.
• Collating outstanding Quotation Analysis' & Quotation requests.

Skills and experience:

• Very high attention to detail on chasing minor works.
• Understanding of customer care and quality issues.
• Ability to self-motivate and work proactively on own initiative.
• A "can-do" attitude and approach to work.
• Excellent customer service skills.
• Outstanding organisational skills and the ability to prioritise workload.
• Excellent oral and written communication skills.
• Ability to develop long term relationships with clients.
• Good IT skills including MS Office applications and the use of property management software.
• Ability to work under pressure, whilst maintaining attention to detail.
• Ability to adapt style and approach dependant on audience.

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