Senior Legal Secretary

This global law firm house some of the brightest legal professionals within the industry. With lawyers located in more than 40 countries this top tier firm are able to assist clients all over the world with their legal needs. We are recruiting a Senior Secretary within the Corporate and Tax team. This law firm has unique approach to their legal secretarial function and this approach allows them to stretch and develop your skills ensuring you are given interesting work at an appropriate level whilst making sure you are not over-burdened. You will still have contact with clients and partners but you will collaborate and work with a wider range of people in the department than in a traditional secretarial model.

This law firm offers ongoing career development and opportunities within a collaborative and welcoming environment. Excellent benefits!

MAIN DUTIES AND RESPONSIBILITIES

• Takes ownership for the efficient running of the team - acting as an senior team member by setting a good example to more junior team members
• Plays an active role in knowledge sharing to ensure growth and development
• Acts as workflow supervisor, when required
• Ensures urgent work is promptly completed or delegated to the appropriate team member
• Assists the hubs in providing fee earners with effective and high quality secretarial support
• Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
• Demonstrates flexibility and proactively contribute to the team's success by actively seeking to improve working processes
• Ensures all work is undertaken in the correct priority order
• Communicates with Team Coordinators/Team Leaders to keep them appraised of a task's status
• Engages in mutual delegation of tasks between team members and assist the team to meet deadlines
• Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e. email instructions/discussions)
• Follows team processes and procedures when undertaking tasks
• Collaborates with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these
• Actively participates in team meetings

ABOUT YOU

• Extensive relevant experience as a Secretary
• Have a strong working knowledge of iManage and Bighand or similar tools
• IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business and Microsoft Teams
• Detailed and strong working knowledge of and high level of proficiency in Elite billing
• Exemplary document management and filing
• Excellent telephone manner
• Excellent organisation and prioritisation skills
• Applies knowledge and judgement to solve problems and make decisions
• Experience of delegating to, and training, junior team members
• Friendly, personable and approachable
• Excellent communicator- both written and verbally
• Adaptable and flexible
• Confident and professional
• Conscientious and diligent
• Remains calm under pressure