Office Manager & PA

Our client, a boutique management consultancy in the West End, is currently recruiting an Office Manager / PA. You will be responsible for the overall maintenance and management of the office and will also be required to assist with PA duties for the leadership team. This is a varied role and ideally suited to an individual who enjoys the administrative challenges of supporting a diverse office team. The successful candidate should enjoy juggling multiple priorities effectively while supporting internal and external communications and representing the team in a positive and professional manner to ensure the day-to-day smooth running of the office

This role is office based with flexibility to work one day a week remotely.

Responsibilities will include:

• Welcoming visitors to the office and managing meeting rooms
• Ordering furniture and equipment
• Ordering food/beverages for the office
• Maintenance of printers, ordering business cards and stationery
• Supplier / Contractor relationship management (office plant company, travel services companies, IT services etc)
• Processing supplier invoices
• Organisation of company events including new joiner welcome drinks, team building events, Christmas and Summer parties
•  PA support to the senior leadership team and ad hoc support to the wider team (including travel and itinerary planning, taxis, visas)
• A willingness to assist with ad hoc office projects

Skills and qualifications:

• A minimum of 3 years office management / PA experience, ideally gained within a professional services company
• Outstanding communication skills (oral and verbal)
• French or German language skills highly desirable (although not essential)
• Common sense and initiative
• A positive, proactive approach to tasks
• Team spirit and a ‘can do’ approach

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.