Team Assistant

London (Greater)
£28,000 p/a
04 May 2022
01 Jun 2022
Job Title
Industry Sector
Contract Type
Full Time

Team Assistant, Architectural firm, Permanent, Central London, £28k+ p/a depending on experience

Our client, a renowned architectural firm, requires a Team Assistant to provide first class support to Project leaders and project teams.  This is a permanent position and is to start ASAP.   

The main duties of the Team Assistant role are:

  • Management of diaries
  • Inbox management
  • Acting as first point of contact
  • Arranging meetings, booking venues, refreshments and equipment
  • Assisting with practice management duties – e.g. setting up internal design or technical review
  • Creating and formatting project-related correspondence including letters, memos, minutes, reports, agendas and certificates
  • Maintaining the document management system
  • Assisting with project specific design reports using InDesign – importing images, amending text and proofreading content
  • Assisting project teams with ad hoc project administrations tasks
  • Sourcing information on existing project bids
  • Prepare meeting agendas, presentations including printing, binding and scanning
  • Help manage holidays/absence
  • Arranging couriers, travel, hotels, car hire, trains, visas etc
  • Prepare monthly expenses
  • Raising PO numbers
  • Assist with training
  • Acting as a back-up to Director’s PA, covering planned and unplanned absences
  • Acting as a back-up by supporting other team members, including sickness and holiday cover.
  • Any other ad hoc duties that may be required

Skills and experience

  • Proven team support/secretarial experience
  • Educated to A-Level standard or similar
  • Excellent IT skills including advance knowledge of Microsoft packages; Outlook, Word, Excel, PowerPoint
  • Knowledge of Adobe InDesign and Photoshop is preferred
  • Fast accurate Touch Typing – minimum speed 60wpm
  • Excellent standard of written English

This is an excellent opportunity. Apply now!

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

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