Executive Administrator

Executive Administrator, renowned heritage organisation, 3-month temp role, £15-£16 p/h plus holiday pay.

Our client, a renowned heritage organisation, requires a dynamic Executive Administrator to support the efficient running of a busy high-level suite of directors’ offices. This is a 3-month role whilst they recruit permanently.

The main duties of this Executive Administrator role are:

• Supporting the Executive Support Assistant with managing the Directors diaries, including cover during periods of absence
• Acting as Meeting Secretary and providing administrative support for internal meetings
• Conducting research for the Director for meetings, travel and speeches
• Maintaining office supplies and stationery
• Opening, logging and tracking incoming correspondence and managing outgoing mailings
• Keeping a log of invitations, responding accordingly, and managing outgoing invitations
• Making domestic travel arrangements and producing itineraries as required
• Prepare monthly expenses and processing purchase orders.
• Arranging hospitality, visits and tours for relevant stakeholders
• Supporting the wider Group Directorate team with ad-hoc administrative tasks and project work where required
• Dealing with sensitive and confidential information

Skills and experience

• Excellent verbal communication skills and confidence in dealing with people at all levels
• Previous experience in an PA/administrative role in a busy office environment
• The ability to prioritise workload, manage time and respond flexibly to requests
• Excellent interpersonal skills and a friendly, welcoming and professional manner
• Proficient written communication and proof-reading skills
• Enthusiasm and a helpful attitude to requests and research
• Excellent organisation, follow up and attention to detail
• Strong Microsoft Outlook, Teams, Word, PowerPoint and Excel skills

This is a great opportunity to work within a reputable institution. Apply now!

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.