Human Resources Assistant
Human Resources Assistant, Administration, CIPD, Permanent, Dagenham
Human Resources Assistant
A Human Resources Assistant is required by an organisation who focus on empowering and enhancing lives of those people most isolated and vulnerable, building their confidence and helping them to learn new skills, so that they may fully live their lives and become a part of their community.
Main Job Summary:
To provide an effective and efficient generalist HR service throughout the organisation to managers and employees under the guidance of the Business and Quality Manager by providing a proactive support service and advice on a range of HR issues. Ensuring effective and efficient administration, complaint with relevant legislation, best practice and company policy.
Main Duties and Responsibilities:
Recruitment:
Assist in the production of job descriptions.
Manage the recruitment inbox - responding to all speculative applications and agencies as appropriate and passing CV's on for further consideration.
Liaise with agencies and organise the advertisement of roles internally and externally.
Liaise with applicants and schedule interviews in diaries.
Log all recruitment and applicant activity on the recruitment tracker.
Ensure all recruitment administration is completed in a timely manner.
Report progress to recruiting managers.
Joiners and Leavers:
Conduct the first week HR induction for all new joiners, transfers, maternity/paternity returners etc. ensuring they receive the appropriate level of HR induction.
Co-ordinate department inductions across the organisation, track attendance and ensure all staff attend a full induction.
Ensure all paperwork is completed in connection with joiners and leavers e.g. DBS checks, obtaining references, offer letters, contracts, exit interviews, probation reviews.
Employee Relations:
Organise and manage all aspects of the family-friendly processes including maternity, paternity, adoption, parental and unpaid leave and support re-integration on return from leave ensuring all necessary paperwork is completed and managers are kept fully up to date.
Have a thorough understanding of HR law in particular relating to contracts, terms and conditions, discrimination, maternity / paternity, dismissal processes, grievances, etc.
Dismissal, grievances and redundancy issues - assist with these processes as required and manage the administration.
Learning and Development:
Maintain a record of all training.
Assist with the organisation of staff events.
Ensure training evaluations are sent to attendees, results analysed and reported.
Salaries/Payroll:
Ensure managers follow the sickness absence policy and update SAGE HR accordingly.
Communicate payroll changes to the Finance department on all staff matters that affect payroll within the timescales set to run payroll.
Produce and issue monthly reports on HR changes to payroll.
Send out salary review letters and bonus letters to staff as required.
Policies and Procedures:
Knowledge and understanding of all policies and their practical application in order to provide advice and support to all staff
HR Administration:
Ensure all staff personnel changes are documented/updated on SAGE HR.
Ensure SAGE HR is accurate and up to date at all times.
Ensure that all HR filing and archiving of leaver files is up-to-date.
Respond to employment reference requests.
Maintain single central registers and personnel files/records.
Ensure HR policies and procedures and employee handbooks are up to date and accessible to staff.
General:
Respond to ad-hoc HR queries on a day-to-day basis.
Have a full working knowledge of SAGE HR.
Undertake ad hoc projects as and when required.
Report and communicate HR activities using the agreed reporting functions.
Take notes/minutes at meetings as required.
Process HR invoices.
Teamwork:
Consistently support colleagues and collaborate within the Support Services team.
Build/maintain strong working relationships with others across the organisation to achieve results.
Please note the above-mentioned duties are not exhaustive and the post holder may be required by management to carry reasonable duties in line with the role.
Education:
CIPD or equivalent qualification
Knowledge, skills and Experience Essential:
Relevant experience in a busy HR department.
Up to date knowledge of latest developments within employment legislation.
Excellent communication both written and verbal.
Confident individual with a proactive attitude.
Exceptional interpersonal skills, demonstrating professionalism in all dealings.
A self starter, able to demonstrate high levels of initiative and motivation, but also work closely with other team members and displaying trust and loyalty.
Ability to manage assigned tasks in an assertive, efficient and timely manner.
Must be able to multi-task and keep calm under pressure.
Good team player.
Excellent attention to detail.
Excellent working knowledge of Microsoft Excel and Word.
Proven ability to provide a customer focused service.
Excellent, proven organisational skills.
Proven ability to deal with confidential matters, with discretion.
Interest in, and commitment to, the success of LifeLine Projects.
Understanding of, and commitment to, LifeLine's values.
Benefits:
Pension: 3% employer contribution; 5% employee contribution
Holiday Entitlement:
25 days a year, pro rata based on 15 hours a week
Vacancy Information:
Human Resources Assistant
A Human Resources Assistant is required by an organisation who focus on empowering and enhancing lives of those people most isolated and vulnerable, building their confidence and helping them to learn new skills, so that they may fully live their lives and become a part of their community.
Main Job Summary:
To provide an effective and efficient generalist HR service throughout the organisation to managers and employees under the guidance of the Business and Quality Manager by providing a proactive support service and advice on a range of HR issues. Ensuring effective and efficient administration, complaint with relevant legislation, best practice and company policy.
Main Duties and Responsibilities:
Recruitment:
Assist in the production of job descriptions.
Manage the recruitment inbox - responding to all speculative applications and agencies as appropriate and passing CV's on for further consideration.
Liaise with agencies and organise the advertisement of roles internally and externally.
Liaise with applicants and schedule interviews in diaries.
Log all recruitment and applicant activity on the recruitment tracker.
Ensure all recruitment administration is completed in a timely manner.
Report progress to recruiting managers.
Joiners and Leavers:
Conduct the first week HR induction for all new joiners, transfers, maternity/paternity returners etc. ensuring they receive the appropriate level of HR induction.
Co-ordinate department inductions across the organisation, track attendance and ensure all staff attend a full induction.
Ensure all paperwork is completed in connection with joiners and leavers e.g. DBS checks, obtaining references, offer letters, contracts, exit interviews, probation reviews.
Employee Relations:
Organise and manage all aspects of the family-friendly processes including maternity, paternity, adoption, parental and unpaid leave and support re-integration on return from leave ensuring all necessary paperwork is completed and managers are kept fully up to date.
Have a thorough understanding of HR law in particular relating to contracts, terms and conditions, discrimination, maternity / paternity, dismissal processes, grievances, etc.
Dismissal, grievances and redundancy issues - assist with these processes as required and manage the administration.
Learning and Development:
Maintain a record of all training.
Assist with the organisation of staff events.
Ensure training evaluations are sent to attendees, results analysed and reported.
Salaries/Payroll:
Ensure managers follow the sickness absence policy and update SAGE HR accordingly.
Communicate payroll changes to the Finance department on all staff matters that affect payroll within the timescales set to run payroll.
Produce and issue monthly reports on HR changes to payroll.
Send out salary review letters and bonus letters to staff as required.
Policies and Procedures:
Knowledge and understanding of all policies and their practical application in order to provide advice and support to all staff
HR Administration:
Ensure all staff personnel changes are documented/updated on SAGE HR.
Ensure SAGE HR is accurate and up to date at all times.
Ensure that all HR filing and archiving of leaver files is up-to-date.
Respond to employment reference requests.
Maintain single central registers and personnel files/records.
Ensure HR policies and procedures and employee handbooks are up to date and accessible to staff.
General:
Respond to ad-hoc HR queries on a day-to-day basis.
Have a full working knowledge of SAGE HR.
Undertake ad hoc projects as and when required.
Report and communicate HR activities using the agreed reporting functions.
Take notes/minutes at meetings as required.
Process HR invoices.
Teamwork:
Consistently support colleagues and collaborate within the Support Services team.
Build/maintain strong working relationships with others across the organisation to achieve results.
Please note the above-mentioned duties are not exhaustive and the post holder may be required by management to carry reasonable duties in line with the role.
Education:
CIPD or equivalent qualification
Knowledge, skills and Experience Essential:
Relevant experience in a busy HR department.
Up to date knowledge of latest developments within employment legislation.
Excellent communication both written and verbal.
Confident individual with a proactive attitude.
Exceptional interpersonal skills, demonstrating professionalism in all dealings.
A self starter, able to demonstrate high levels of initiative and motivation, but also work closely with other team members and displaying trust and loyalty.
Ability to manage assigned tasks in an assertive, efficient and timely manner.
Must be able to multi-task and keep calm under pressure.
Good team player.
Excellent attention to detail.
Excellent working knowledge of Microsoft Excel and Word.
Proven ability to provide a customer focused service.
Excellent, proven organisational skills.
Proven ability to deal with confidential matters, with discretion.
Interest in, and commitment to, the success of LifeLine Projects.
Understanding of, and commitment to, LifeLine's values.
Benefits:
Pension: 3% employer contribution; 5% employee contribution
Holiday Entitlement:
25 days a year, pro rata based on 15 hours a week
Vacancy Information:
- Location: Dagenham
- Salary range: Yearly Pro- rata (based on 15 hours a week): GBP10,714.29
- Job type: Permanent
- Job Section: Charity
- Working Hours: Part Time
- Reference: AB142
- Contact: Alison Bradley
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