Executive Assistant to Director

Salary: GBP35,000 - GBP40,000 plus benefits
Permanent, Full Time
Location: Rhodes House, Oxford
We have a great new opportunity for a highly experienced Executive Assistant to join the Rhodes Trust based at Rhodes House. The EA will work collaboratively providing a comprehensive range of office administration and EA support to a Director at the Rhodes Trust.
About us
The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity's challenges.
In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, the Atlantic Institute, the Schmidt Science Fellows, and our most recent initiative called Rise.
About the role
The Executive Assistant (EA) will work collaboratively providing a comprehensive range of office administration and EA support to a Director at the Trust. The position offers the opportunity to be involved in a busy, and fast-moving environment.
We would ideally like the successful candidate to start as soon as possible. The role will be responsible for;
* Proactively managing diaries, scheduling and maintaining all details efficiently and effectively while anticipating opportunities to ease demands on the Director's time
* Managing the Director's inbox and prioritising email responses and replying on the Director's behalf as necessary
* Providing support and coordination for a wide range of meetings, ensuring supporting materials are distributed on time, coordinating attendee invitations, organising room/virtual bookings, catering, preparing meeting papers, taking minutes, recording and circulating actions, creating agendas, reports, presentations or handouts
* Planning and booking international travel arrangements and itineraries for the Director, and other team members where required, including any visa arrangements
* Ensuring that documents, letters, reports etc. for Director are produced against deadlines, in preparation for committee meetings and detailed briefing documents
* Planning and coordinating events, workshops and convenings on behalf of the department
* Carrying out general administrative support to the Heads of/Directors of the department
The ideal candidate for this role should have significant demonstrable experience of managing the administration of a busy senior office and of supporting executive-level officers in a pressurised international business environment. You should be a team player, flexible and willing, on occasion, to work outside regular hours. You must have the ability to work on a multiplicity of tasks independently and at the same time, and to organise and prioritise own work, including coping with unpredictable volumes of work and busy periods.
Benefits of working at the Trust
* 30 days annual leave (pro rata) plus 8 bank holidays
* USS final salary pension scheme
* Private Health Insurance
* Additional benefits, such as free access to the University's gardens, parks, libraries & museums, and University staff discounts in shops across Oxford.
How to apply
If you would like to apply please click 'Apply for this job' at the top right of the job openings page. Please send us your CV and a covering letter. Please note, this advert will close on Monday 31st January 2022 at 17:00 GMT. Due to the current restrictions, initial interviews will be held via Zoom initially.
The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief