Personal Assistant

Our client, an award-winning property development company based right next to Wembley Park station is looking for a PA/ Administrator to support their Executive Director as well as the wider Project Management Team. This is an extremely busy and varied role and would suit a “Tech savvy” PA/Administrator who enjoys using their IT skills and is methodical and process driven in their approach to work.

The role is a 12- 14-month Maternity contract and you must be available to start on 7^th February in order to undertake a 2-week handover with the current PA.

Hybrid working model!

Duties include:

• Diary/meeting management and co-ordination:
• Draft, type and edit various types of correspondence and documents (
• Process expenses and purchase order requests in a timely manner via Focal Point. Send invoices to the Finance team for payment in a timely manner.
• Liaise with the Procurement team to assist in the supplier onboarding process. This involves liaising with suppliers, assisting in setting them up and liaising with finance to generate supplier codes.
• Coordinate the team for updates on the works taking place out of hours and out of boundary on site.
• Coordinate the team for project report updates monthly.
• Cost reports for all projects
• Assist the Team in the preparation of any submissions and document signing requests.
• Assist with any community engagement admin.
• Maintain a friendly and cooperative interface with all internal and external project teams/organisations.
• Work closely with other Team PA’s to provide support to each other during busy periods and also to ensure there is appropriate cover during holidays.

Skills and Experience

• Experienced in providing PA / administration support to a team in a professional corporate organisation (property industry experience desirable)
• IT literate with intermediate to advanced Microsoft Office skills
• Experience using different systems/software, for example to raise purchase orders, track and monitor expenses and log holiday