Private PA - 5 days a week Dubai

A private family office is looking for an accomplished and experienced Personal Assistant to work directly with the Principles, supporting both personal and business needs. This is a fast-paced role with plenty of variety, perfectly suited for a smart, sharp, dynamic, and self-motivated individual. 

You will be predominantly responsible for the day-to-day management and maintenance of a large high-end residential villa. You will be reporting directly to the owners and will be managing the household under their guidance and direction. The ideal candidate will have at least 5 years experience in a similar role having worked for HNW individuals/families before.

The main responsibilities will include, but will not be limited to:

Maintenance and Management of Household

• Coordinate with various contractors, suppliers/vendors; Ensure supervision is provided and the best quality of work is achieved with adherence to all household standards and expectations;
• Assist in recruitment of new staff;
• Supervise, train and manage an entourage of household staff (cooks, maids, drivers, etc);
• Coach and motivate staff to work efficiently and effectively and ensure their work is up to a high standard in terms of service, maintenance and presentation;
• Create and manage full household inventory;
• Care for silver, china, antiques, fine art, luxury cars and other specialist items;
• Manage procurement of all supplies.

Other Duties

• Research and prepare presentations and correspondence;
• Manage bookings, reservations, online transactions;
• Manage the household’s schedules, calendars and arrange appointments;
• Carry out administrative duties including budgeting, petty cash management, bill payments and maintaining records where needed;
• Plan, organise and coordinate events and parties. Liaise with event organisers, caterers etc;
• Greet and look after all guests and visitors;
• Ensure a well-maintained, safe, secure and clean environment at all times;
• Perform all other miscellaneous tasks as requested by the employer.

The following qualities and skills are essential for the role:

• Professional, responsible, trustworthy, discreet and dedicated;
• Highly organised with great attention to detail;
• Team player with a flexible and positive attitude;
• Able to deliver the highest standard of service at all times;
• Able to multi-task, prioritise and efficiently deliver results in a timely manner;
• Able to anticipate and respond appropriately;
• Strong communication and interpersonal skills;
• Effective analytical, planning and problem-solving skills;
• Commercially aware;
• Able to handle confidential information;
• Able to work on own initiative;
• Tech-savvy (Mac, Windows, MS Office);
• Experience in property maintenance, relocations and fit-outs;
• Hold a valid UAE driving licence.

 
5 Dayer per week 

Salary AED 20,000