Executive Assistant to the Director of Marketing

Founded in 1901, The Club is the oldest and largest in the world for all forms of camping.
We are a not-for-profit organisation, which means that every penny spent with us is invested back into improving facilities and services for our members.
We are a GBP60m turnover organisation with over 200 employees based in our Head Office, we're definitely not a small operation; although our culture still retains that friendly, 'family' feel.
It's an exciting time to join the organisation and we are currently recruiting for an Executive Assistant to our Director of Marketing and Insight. Our Marketing and Insight team have over 40 employees across Brand, Digital, PR and Publications and this role will be key to helping the Director and the department.
The role would be ideal for someone who has administrative / PA experience who wants broader marketing experience, or someone who has an interest or qualification in marketing that can support a busy marketing Director and department with a variety of administrative tasks.
The Executive Marketing Assistant will be an integral part of the Marketing team. The role will primarily focus on providing efficient administrative support (diaries, coordinating meetings, taking notes and issuing correspondence etc) for the Director of Marketing & Insight. The role will also provide the opportunity to get involved in various marketing projects -anything from research, creating presentations, working on campaigns, managing assets to copy checking.
You'll be confident at dealing with people at all levels across the organisation, including Directors and be a key contact for all things marketing. You'll greet guests, suppliers and work with other departments as well as individuals within the marketing team. You'll have excellent attention to detail, great written presentation skills and be willing to take on tasks. You'll be the go-to person for the Director of Marketing & Insight.
Main duties and responsibilities:
* Provide support to the Marketing and Insight Director and team
* Create and draft correspondence, presentations and communications on behalf of the Director of Marketing and Insight
* Organise and schedule meetings, both internally and externally
* Prepare meeting agendas
* Take minutes during meetings and issue them to stakeholders in a timely fashion
* Book business travel arrangements, including flights, transportation and accommodation
* Answer and deal with telephone calls
* Open and deal with all incoming mail
* Manage the diaries and schedules
* Liaise with suppliers and business guests
* Schedule and organise relevant Committees, liaising and communicating with relevant Voluntary Officers as required
* Maintain an electronic filing system, ensuring processes and software are up to date and in working order
* Maintain an office filing system, complying with all GDPR requirements
* Maintain a strong working relationship with other relevant departments, including within the Executive Assistant team
* Prepare and deliver monthly reports
* Research
* Help with presentations - inc Powerpoint
* Help with any campaigns running in the Marketing Department, this could include brochure checking, advertising, exhibitions, local marketing.
To be successful in this role you will have:
* Previous experience as an Executive Assistant or Personal Assistant to a senior role-holder would be an advantage - or demonstratable organisation / planning experience.
* An understanding of marketing would also be useful but not essential. An interest in marketing and a keenness to learn is important.
* An advanced knowledge of Word, Excel and PowerPoint
* Confident and friendly manner
* Excellent administrative skills
* Understanding / ability to work in a confidential environment
* Proven ability to build relationships at all levels of an organisation
* Exceptional communication skills, including a high standard of written and spoken English
* Excellent organisational and planning skills, with the ability to meet deadlines
* Strong focus on attention to detail and accuracy, whilst multi-tasking and prioritising a busy workload
* A can do attitude, happy to get involved in various tasks and the ability to make things happen and sort out issues.
The Camping and Caravanning Club is a fantastic place to work. With a supportive, dedicated team and customer focused attitude, generous annual leave entitlement and free parking among our benefits.
Due to the high volume of applications normally received unfortunately it is not possible for the Club to communicate back with each applicant so please note that if you do not hear from the Club within 2 weeks of sending your application you should assume that unfortunately you have not been successful on this occasion. Candidates selected for interview will normally be contacted by telephone and email.
The Camping and Caravanning Club actively promotes equality, diversity and inclusion. We match the needs of the Club with skills and experience of candidates, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation