Team secretary

My clients are the leading independent property consultancy in the UK offering agency and professional advice across Commercial, Residential and Rural sectors.

This is a full-time role for a highly motivated Team Assistant. Responsible for providing an effective and efficient administrative support service to the Partners and team members, ensuring the smooth running of a busy department.

Responsibilities
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Management Support
Administrative support to Partners and team members. Extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand
Collate and analyse information team
Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs

Business Support
Acting as an Ambassador for the team/department head
Maintain collaborative relationships with clients, managers and employees
Financial; where appropriate

Team Support
Team meetings; attend team catch ups and WIP meetings, minute taking and ensuring actions are followed up
Perform general clerical duties including but not limited to, photocopying, mail distribution and filing
Compose and/or prepare correspondence; audio/copy typing, letters, memos, design documents, newsletters or reports
Maintain teams schedule through extensive and proactive diary coordination, organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand
Corporate travel arrangements; organising team meetings and conferences, strategy away days, etc. Producing relevant 'packs' for all attendees
Take and disseminate minutes from board/management meetings
IT liaison to help troubleshoot system errors for team
Work collaboratively, providing assistance to other business support members, as and when required, adding value to the overall efficiency of LONDON.