FOH PA

Super slick Finance House based in the heart of the West End is looking for a FOH PA to join the team on a 12 Month Fixed Term Contract.  This role is to start in January, to cover a Maternity leave but there is huge scope this could become permanent due to company success and expansion.  We are looking for a well presented, friendly candidate to manage the Front of House, providing a 5-star experience to all visitors, clients, guests to ensure the first impressions are consistently professional and welcoming. As well as providing PA/ diary management for the wider team, specifically the CEO.  The role is hugely busy and varied as such we are looking for a candidate who is wants a fresh challenge and is a real team player with a flexible approach!

Role

Role Responsibilities

             Front of House

• To provide 5-star hospitality to all guests
• Being the first point of contact for all staff and clients and entering/leaving the office
• Keeping the client area tidy and presentable
• Ensuring meeting rooms are always set up & cleared promptly
• To ensure that all calls received are managed and passed on to the correct member of the team
• Communicating and liaising with teams across all levels
• Coordination with suppliers 
• Preparation and distribution of meeting materials
• Organising and providing working lunches as required
• Managing meeting room availability to ensure Front of House is well run and timely

Office Management

• Managing and maintaining office supplies e.g., groceries/stationery/print supplies/IT supplies
• Assist with Health and Safety Tasks 
• Keep track of office expenses, receipts, collating expense reports for the Accounts team monthly
• Assisting the Line Manager with setting up new starters including purchasing IT equipment, setting up IT systems (laptop) and diarising introductory meetings

Team PA

• Diary management for wider team 
• Arranging team socials & events including Christmas parties, summer parties & quarterly socials
• Coordinate and organise travel itineraries including flights, accommodation, and transfers.
• Assisting with staff expenses
• Inputting business card information into system and filing
• Compiling and formatting reports into PDF
• Hard and soft copy filing
• Meeting minutes/typing/letters as and when necessary
• Reporting – admins support for reporting in both hard and soft copy formats including typing, formatting and binding