ICC United Kingdom

Executive Assistant to Secretary General

London / Remote

£30,000 p.a.

12m contract, potential to become permanent

Start Date - February 2022

 

The Role

This is a critical new role to support the Secretary General. You will be joining a dynamic, innovative team and working with some of the UK’s most well-known companies, government and Parliament at a critical crossroads for UK trade relations.

 

ICC

ICC is the largest world business organisation, representing 45 million companies of all sizes and sectors in over 100 countries, providing a voice for business at inter-governmental level.

 

Key Responsibilities

Support to Secretary General (85%)

  • Provide a professional ‘go to’ public interface and assist in managing client, partner and network relations, including co-ordinating and delivering a monthly ‘ICC Highlights’ newsletter
  • Help identify speakers and put agendas together
  • Provide assistance to launch, roll out and deliver strategic projects including an office move, digital trade policy projects, parliamentary activities and inputting into external sales and marketing materials
  • Ensure KPI reports are up to date and coordinate the delivery of timely KPI reports

Corporate Governance (10%)

  • Coordinate the successful delivery of 3 annual board meetings including agendas, papers, minutes, actions and practical support
  • Coordinate the timely delivery of the ICC Annual General Meeting (AGM) agendas, minutes, Annual Report, Finance Report and voting
  • Manage Companies House paperwork regarding new Board members and retiring Board members including AP01, TM01 and CS01 forms

Office Management (5%)

  • Manage supplier relations including cleaning, HR, recycling, security, IT services and the procurement of high value equipment
  • Adhere to financial protocols, systems and approvals
  • Develop and maintain a detailed knowledge of ICC products and services, and existing/future customers

 

Candidate Requirements 

Essential

  • Graduated to degree level (2.1 and above) or equivalent
  • 3-5 years’ experience working with C/B-suite
  • A natural commercially-minded individual – seeking to drive revenue and deliver value with a desire to meet and exceed targets
  • A ‘can do’, positive personality, un-phased by obstacles and able to take the initiative to provide creative solutions
  • Experience in multi-tasking projects and comfortable in a demanding, fast-paced environment with hard deadlines
  • Excellent communication skills
  • Ability to simplify complex information into plain English
  • An interest in international business and/or international trade
  • High levels of proofreading skills and an eye for detail
  • A team player and able to operate autonomously without close supervision
  • Experience using virtual platforms such as zoom webinars, swapcard, Microsoft teams
  • Fully proficient in Microsoft office (excel, word, powerpoint)

Advantageous

  • Experience working within a not-for-profit/membership organisation
  • A working knowledge of Infusionsoft/Keap database or equivalent
  • Professional training and/or proven experience in the commercial use of Twitter, LinkedIn and other social media platforms for sales and marketing
  • Knowledge of proven service improvement techniques – GAPS analysis etc…
  • Languages

International Travel

You may be required to travel to global forums or visit other ICC offices and the ICC Secretariat.

 

Benefits

  • 10% annual discretionary performance bonus – agreed at end of year, provided in Feb/Mar the following year
  • 27 days holiday plus public holidays, plus 1 extra ‘summer’ day [2 half days of choice between May and Sept]
  • 3 days annual learning and development allowance
  • 4% contribution to your ICC annual pension scheme
  • Contribution to home broadband costs
  • Option to request a loan to buy an annual tube/rail pass
  • Option to re-pay your student loan through monthly paycheck
  • Option to purchase a new bike under the bike-for-work scheme
  • Flexibility - working from home and flexible access to the office (open, hot desking environment)
  • Access to a mobile phone and company laptop for remote working

 

Application Process & Deadline

Please click the Apply button to submit your cover letter and CV. Only applications with tailored cover letters will be considered.

Please apply by 26 January. Any submissions received after this date will not be considered.

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