EA TO THE CO-FOUNDER / CEO OF A GLOBAL RECRUITMENT BUSINESS
- Recruiter
- SORTED Personal Management
- Location
- London (Central), London (Greater)
- Salary
- Dependent upon Experience
- Posted
- 23 Dec 2021
- Closes
- 20 Jan 2022
- Ref
- BA1219
- Job Title
- EA
- Industry Sector
- Media, Recruitment, Technology
- Contract Type
- Permanent
- Hours
- Full Time
We’re on the lookout for an Executive Assistant to work closely with the CEO to be based out of their London HQ. With 200 people across the UK, USA and New Zealand they’re an international group of recruitment brands dedicated to empowering people to succeed. They are seeking to hire a highly talented and experienced EA to the CEO. The successful candidate will need to demonstrate, on their CV and in-person, an extensive background of supporting at C-suite level. The team is distributed across various locations in the UK, Europe and USA so they are looking for someone that can draw on previous experience to help build on the successes of the group ahead of an exciting growth period. The successful candidate will need to have outstanding organisation skills and be able to represent the CEO's office with professionalism. This is a perfect role for someone who takes initiative, is intuitive, and strategic.
Hours: Full time
Location: Central office – usually 1 day per week working from home, occasionally more
Salary: Dependent upon experience
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but not limited to:
- Assisting the CEO with complex diary & time management
- Future planning for up to 12 months ahead
- Collation of briefing papers, reports and presentations; including data analysis
- Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, and accurate, documents
- Taking minutes and action points in board meetings and senior leadership meetings with CEO involvement. Ensuring management teams are reminded of important dates and action points and ensure all resulting actions are documented, distributed and followed through to completion.
- Assisting in planning of specified company events internal and external with brand leaders, head of marketing and CEO where required
- Co-ordinating travel and assisting with planning and improvements to processes
- To be proactive in suggesting training or improvement areas across the senior leadership and exec team
- Personal life planning and co-ordination
- Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels
- Potential travel to other X4 Group offices
- 5 days a week in London office
Candidates must be / have:
- 10+ years’ experience including CEO support experience a strong bonus
- Experience of performing a similar role in an international high growth business preferable
- Polished & professional
- Communication, presentation & organisational skills are key
- Qualifications and course completion in areas relation to an Executive Assistant role
- Ability to build and maintain relationships up to all levels both internally and externally
- Highly organised and able to prioritise effectively with minimal supervision
- Excellent communication and influencing skills
- Able to liaise effectively at all levels of the organisation and act as a credible representative for the executive
- Excellent MS Office and MS Teams skills
- Excellent skills in using technologies such as MS Teams and other online collaboration tools such as Zoom for presentations and other meetings
- Excellent creative skills in using presentation and document creation applications such as MS PowerPoint and MS Word
- Ability to think on feet and to react quickly to problems and solve them
- Flexibility, discretion and ability to respect confidentiality at all times
Benefits:
Health & Wellbeing
- Virgin Active gym membership
- Daily fruit delivery
- Vitality & Medicash healthcare
- Cycle to work scheme
Social
- Corporate events
- Sports teams
- Social clubs
- Open bar Thur & Fri
Package
- Flexible working
- Company pension
- Generous holiday allowance
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