EA TO FOUNDER - PROPERTY DEVELOPMENT / INVESTMENT

To provide professional and efficient administrative support to the Managing Director of a dynamic property development and investment company that brings together more than 25 years of experience. This role is ideal for candidates who enjoy a fast-paced, dynamic work environment, have good experience in the property industry and would like to develop their career in the industry further.

Hours: Full time
Location: Central London
Salary: Dependent upon experience
Start Date: ASAP
Interviewing: ASAP

Responsibilities include, but not limited to:

• Monitoring and managing the Managing Director's diary and mailbox; responding to and dealing with emails on the Managing Director's behalf and eventually complete management of mailbox
• Following up on emails and calls for Managing Director
• Arranging both internal and external meetings, accompanying where necessary

to take minutes
Minute taking

• Updating meeting notes (Managing Director's meetings and team meetings)
• Monitoring and distributing enquiries received in Info mailbox
• Sending out property details on behalf of the Managing Director and following up

after 48 hours

• Maintaining/updating databases (property details sent, contacts, passwords, bank

accounts, offers, potential instructions etc.)

• Writing emails/letters on behalf of the Managing Director
• Generating applications for payment/invoices and sales letters for agreed sales
• Filing (electronic and hard copy)
• Updating and maintaining website
• Processing payroll and payment of expenses
• Checking commission requests and updating commission spreadsheet
• Payment and recordkeeping of invoices
• Making travel arrangements
• Developing and maintaining good relationships with suppliers
• Keeping office stocked with required supplies (stationery, beverages etc.)
• Overseeing office IT matters
• Dealing with HR matters, including onboarding, attendance, payroll etc.
• Undertaking ad hoc projects as required
• Assisting with Managing Director's personal matters/companies

Candidates must be / have:

• Minimum of 5 years' experience in a personal assistant/office manager role with at least 3 years in the property industry
• University graduate or completion of a recognised PA programme / course
• Fluent in English (oral and written)
• Excellent command of Microsoft packages, particularly Word and Excel
• Strong track record of administrative responsibilities
• Organisational and multi-tasking skills
• Must be able to take on responsibility and think outside the box
• Ability to work in a fast-paced sales environment
• Self-starter / shows initiative
• Experience within the property industry is highly beneficial

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IMPORTANT
We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:

• Detail your relevant experience in a cover letter and include this on an up to date CV
• Quote your required salary
• Let us know your availability for interview and when you could start
• If you can forward references to us, these can only strengthen your application

The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
Send your information to: