Executive Assistant

Leading global Executive Search company based in the City is looking for a well presented, articulate, highly capable EA to join busy, fast paced, dynamic team.  This role sits within their Sports and Gaming practice and is looking after the Partner and Team.  This is a fabulous opportunity for a confident candidate looking to support at a senior role in a varied role where you are very much looked upon as the lynch pin for the team and given a great deal of autonomy.  We are looking for a detail orientated EA who is used to liaising at all level across the globe and is familiar with forever changing diary, meeting and travel arrangements.  Strong attention to detail is essential.    Ideal candidate will have worked previously in a PS/ FS/ Exec Search environment or had exposure to sport/ gaming.  A fabulous role!

Duties:

• 1:1 supporting the Global Head of Practice
• Lead the project coordination and delivery of the search assignments
  • Manage the search timelines ensuring deadlines are met, action points are responded to and all necessary documentation is completed
• Full EA support
  • Complex, demanding and ever changing diary management
• Stakeholder Management; develop robust working relationships with all internal and external stakeholders, both yours and those of your fee earner and the Practice
• Written work
  • Preparation of candidate reports and other materials
  • Preparation of presentations and pitch documentation including research packs and preparing marketing materials (Powerpoint essential, InDesign advantageous)
• Business Development
  • Organising events; lunches, corporate hospitality
  • Responding to potential new business enquiries as the first point of contact, ensuring enquiries are handled in a swift and professional manner
  • Maintaining client relationships and scheduling business development meetings for the practice with current and prospective clients
• Other admin duties include (but not limited to) travel, expenses, invoicing, filing and administrative tasks

Skills:

• Prioritise, be proactive, think ahead, anticipate problems and provide solutions
• Confident making nuanced judgements, prioritising time and effort
• Innate sense of urgency in everything you do
• Acute attention to detail ensuring work is produced accurately and of the highest possible standard
• Excellent time management skills; able to manage conflicting priorities and unforeseen change
• Thrive in a fast pace environment; have high levels of energy, tenacity and focus
• Intuitive; able to assess a situation and take initiative but also not be afraid to ask for help when required
• Completer Finisher; always follow up and be accountable
• Advanced knowledge of the MS Office suite, in particular Outlook, Word, PowerPoint and to a lesser degree Excel. Experience with databases preferred
• Possess integrity and able to be discreet, trustworthy and completely reliable