Executive Assistant - C Suite

A prestigious and long-standing client of ours, with a large international presence and well-known name in the market, is seeking an Executive Assistant to come on board and join the IT team. This is a friendly and dynamic company, that values their employees, instils a good work life balance, along with lovely offices and a competitive package. As Executive Assistant you will be supporting the CTO and Team in a broad and varied role.  Key for this role is a customer facing candidate with strong organisational and communication skills.  This role is a lynch pin position and you will be heavily relied upon to hold the team together.  Previous exposure to Tech/ IT would be an advantage in order to understand needs and terminology.

EA Responsibilities: 

• Complex, demanding and ever-changing diary management
• Minute taking
• Meeting agendas
• Stakeholder Management; develop robust working relationships with all internal and external stakeholders, both yours and those of the CTO and the Practice. Issuing NDA’s where required

Team Coordinator Responsibilities:

• Travel bookings/itineraries for the team
• Manage all holiday/sick/lieu
• Manage training for the team
• Manager the on-call rota
• Team events/birthdays

Business Development:

• Organising events; lunches, corporate hospitality
• Responding to potential new business enquiries as the first point of contact, ensuring enquiries are handled in a swift and professional manner
• Maintaining supplier relationships and scheduling business development meetings for the practice with current and prospective suppliers

Written Work:

• Updating and implementing work processes
• Ensuring all documentation is up to date including user guides and policies
• Preparation of UK and Global communications
• Updating the internal Intranet

Admin:

• Point of contact with central support functions, HR, IT, Accounts, Facilities.
• Facilities management
• Project delivery; administration, co-ordination and management  
• Purchase ordering & invoicing
• Internal leaver and joiner process/Access Forms (globally)
• Internal recruitment (liaising with recruiters/HR/booking interviews/onboarding)

Finance:

• Double checking invoices for the team globally
• Liaising with global offices on their invoices and the yearly renewals

What’s in it for you?

• 25 days holiday plus bank holidays
• Season ticket loans
• Discount of gyms
• Staff events and parties
• Strong training and development
• Bonus

Requirements

• 3+ years PA/TA experience
• Strong written and verbal communications
• Able to work as part of a team
• Used to a corporate setting
• Project experience beneficial but not a must
• IT Exposure

Please note we are only able to respond to successful candidates*