Senior EA to Partners

I am looking for a dedicated and friendly Executive Assistant to support two extremely busy Partners at a world-renowned architecture firm. This is a multi-faceted and full throttle EA role in which you will also manage the Administrative and PA team and engage in private work for the Partners as and when required. This is a great position for a proactive EA who is willing to go the extra mile to remain one step ahead of the Partners and prepare them for their days and weeks ahead. If you are a confident individual who loves building working relationships, then this is the role for you.

Your duties will include but are not limited to:

EA duties

• Extensive diary and meeting management, including the organisation of Firmwide Partner meetings and events
• Extensive inbox management
• Visa applications and renewals
• Proof-reading documents
• Liaising with the Architectural studio and arranging times for the leadership team to see the Partners in advance of client meetings or follow ups
• Maintaining Client/Consultant relationships
• Supporting the CRM Salesforce platform and liaising with Marketing & Communication teams to ensure the database is up to date
• Booking lunches and dinners in a business and private capacity

Admin Team Manager duties

• Ensuring the smooth running of the office and Admin department
• Reviewing Admin Budgets
• Managing public and in-house events
• Creating KPIs and annual performance appraisals for the team
• Implementing admin processes and procedures and delegating FOH duties

For this role you will need to be degree educated and have extensive experience providing executive assistance at Board level. You will also need to be tech-savvy and proficient in Microsoft Office, LinkedIn, and other social media platforms. A background in architecture or creative industries is preferable but not essential. You will need to be flexible in this role as you may occasionally be required to work after hours or across different time zones.

 Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.