Team Secretary

A leading international bank requires an experienced Team Secretary to support a busy team to cover maternity leave for 1 year

Key Responsibilities

• Business trip arrangement (booking transport, accommodation, visas etc)
• Preparation of gift and entertainment and related expense applications
• Printing and binding of marketing materials
• Processing of expenses and monitoring costs
• Processing of invoices
• Diary and schedule management
• Booking meeting rooms, sending meeting invitations, conference call arrangements
• Archiving of documents
• Arranging couriers
• Maintaining absence reports
• Preparation of PowerPoint slides and other materials for presentations
• Events coordination as requested
• Regular update of business continuity plan and EMEA organisation chart
• Visitor support
• Coordination of new joiner set up
• General administrative duties such as filing, scanning, photocopying and distribution of mail

Skills and Experience

• Experience in a similar role within financial services
• Proficient in Microsoft Word and Power Point and capable of quickly mastering the various different software applications and databases used
• Team player
• Ability to multi-task
• Ability to cope under pressure
• Ability to prioritise
• Attention to detail
• Strong work ethic
• Positive, can-do attitude

If you possess the relevant skills and experience and are available immediately, please submit your CV today