Receptionist/Team Secretary

My clients are a fantastic investment firm looking to recruit a Receptionist / Team Secretary to be on their front of house based in the hart of the west end.

Responsibilities:
*To be "The Public Face of the company" and set the tone and perception of the office
*Greeting visitors to the office in a friendly and professional manner and notifying the relevant member of staff on arrival
*Answering the telephone in a professional manner and forwarding telephone calls to the relevant person and taking messages efficiently and accurately
*To ensure that the reception area, meetings rooms and kitchen are maintained to a high standard and are always presentable.
*Providing secretarial assistance to 7 investment team members
*Finance administration support including invoice posting and filing

Key Tasks:
*Preparation of meeting rooms including setting up audio visual equipment, serving refreshments etc.
*Organisation of catering for meetings including serving and tidying up afterwards
*Keeping stock of items such as stationary, condiments, refreshments, crockery etc.
*Ordering refreshments and maintain stock for the front of house fridges.
*Liaising with suppliers, cleaners, contractors to maintain presentable office facilities.
*Offering visitors refreshments as appropriate. You may also be requested by senior management to provide refreshments to their offices.
*Couriers - book couriers as necessary, both UK, international and bike couriers.
*Managing petty cash
*Fire Warden and First Aider
*Diary Management - scheduling meetings in person and virtually
*Travel arrangements - this includes all aspects of their travel and providing detailed itineraries

Qualities Required:
Clear, friendly and professional communication skills
Reliable, can use own initiative and common sense
Honesty and discretion
'Can do' attitude
Punctual and reliable with the ability to work to deadlines
Professional personal presentation
The ability to control emotions
An outgoing and vibrant personality
Ability to remain calm and professional even when under pressure
Ability to work autonomously

Skills Required:

Strong time-management and organisation skills
Good interpersonal skills IT literate; proficient with Microsoft Office
A good communicator with a well-mannered and modulated spoken voice (particularly on the telephone)
A good level of literacy and numerical skills
Excellent tea and coffee making skills
Must be analytical with a high level of attention to detail and problem-solving skills