Administrative Assistant

My client is a technology start up firm.  I am looking for a tech savvy Administrative Assistant to join their team.  They specialise in Artificial Intelligence, and this is an incredibly exciting time to be joining them as they are going through so much growth.  The role will allow you to work from home five days a week and you must also be self-employed.  They are seeking a real team player, someone who has a positive and friendly attitude, an eye for detail and you will ideally have knowledge of working in the tech industry as well as three years’ experience of working within an administrative role.

Tasks

• Bookkeeping and financial administration: receive, check, pay and file invoices and other documents; liaise with external accounting firm; create spreadsheets to keep track of expenses and budgets
• Team member administration: help to onboard new team members; support external accountants in different countries to jointly make sure that new joiners have a compliant setup; help team members with their needs, keep track of equipment
• Research, compare and purchase software, equipment and services; present your analytically sound research and recommendation to decision-makers
• Manage the calendars and appointments of board members
• Plan complete itineraries and book travel end-to-end
• Prepare and take responsibility of team events
• Manage the shared drive and keep documents in order
• Support the two board members in a PA capacity

Amongst this you will have a passion for processes and love to experiment with the latest technology. German language skills would be ideal but are not essential. You must have a humble and collected personality and are super eager to learn.  A superb opportunity!

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.