Office Manager / Executive PA

Office Manager / Executive PA
London Bridge
£40-50k depending on experience

Reporting To:    Company Directors

Overall responsibility:

• PA to Executives
• Office administration
• HR
• IT administration
• Finance

Key Accountabilities:

• PA to Executives
• PA to London directors
• PA to Chairman as required
• Prepare weekly Directors movements list
• Arrange travel/hotel/car transfer/currency etc
• Prepare travel itinerary
• Arrange meetings /local travel
• Arrange weekly staff meetings
• Prepare circulate meeting notes
• Arrange London Board Meetings/agenda/minutes
• Powerpoint presentations as required

Office administration

• Office administration, 
• All office admin matters
• Liaising with landlord and suppliers
• Agreeing and approval of supplier contracts
• Stationery order
• Website administration
• Arranging cost effective travel arrangements for Directors and Brokers
• Office communication systems
• Managing all HR matters in conjunction with Directors and appointed HR support company
• Payroll
• Policies
• Staff contracts
• Staff benefits
• Health insurance
• Life insurance
• Pension

IT administration

• Working with appointed IT support companies
• Ensure all systems are up to date
• Dealing with day-to-day issues and liaising with IT support company to ensure issues resolved in timely manner

Finance

• Control all suppliers’ invoices
• Collate and record all payments for weekly payment run
• Directors’ approval for payments
• Pay suppliers weekly from bank account
• Advise Post fixtures of weekly customer payments
• Produce monthly management accounts
• Balance  and manage Trade debtors with Post Fixture records
• Reconcile monthly bank account
• Produce cash forecast
• Quarterly VAT records to Accountants
• Liaise with appointed accountants

Person specification

We are looking for a highly organised, accurate, conscientious and responsive candidate who works independently in a small team

• Previous office manager experience preferable
• Excellent IT skills in Microsoft products
• Confident communicator at all levels
• Bookkeeping experience would be advantageous, but all finance matters would initially be handled in conjunction with current manager

If you feel this Office Manager / Executive PA role is right for you, apply with your CV today