Office Manager / Executive PA
- Recruiter
- Windward Shipping Uk Ltd
- Location
- London Bridge
- Salary
- £40-50k depending on experience
- Posted
- 23 Nov 2021
- Closes
- 21 Dec 2021
- Job Title
- Office Manager
- Industry Sector
- Insurance
- Contract Type
- Permanent
- Hours
- Full Time
Office Manager / Executive PA
London Bridge
£40-50k depending on experience
Reporting To: Company Directors
Overall responsibility:
- PA to Executives
- Office administration
- HR
- IT administration
- Finance
Key Accountabilities:
- PA to Executives
- PA to London directors
- PA to Chairman as required
- Prepare weekly Directors movements list
- Arrange travel/hotel/car transfer/currency etc
- Prepare travel itinerary
- Arrange meetings /local travel
- Arrange weekly staff meetings
- Prepare circulate meeting notes
- Arrange London Board Meetings/agenda/minutes
- Powerpoint presentations as required
Office administration
- Office administration,
- All office admin matters
- Liaising with landlord and suppliers
- Agreeing and approval of supplier contracts
- Stationery order
- Website administration
- Arranging cost effective travel arrangements for Directors and Brokers
- Office communication systems
- Managing all HR matters in conjunction with Directors and appointed HR support company
- Payroll
- Policies
- Staff contracts
- Staff benefits
- Health insurance
- Life insurance
- Pension
IT administration
- Working with appointed IT support companies
- Ensure all systems are up to date
- Dealing with day-to-day issues and liaising with IT support company to ensure issues resolved in timely manner
Finance
- Control all suppliers’ invoices
- Collate and record all payments for weekly payment run
- Directors’ approval for payments
- Pay suppliers weekly from bank account
- Advise Post fixtures of weekly customer payments
- Produce monthly management accounts
- Balance and manage Trade debtors with Post Fixture records
- Reconcile monthly bank account
- Produce cash forecast
- Quarterly VAT records to Accountants
- Liaise with appointed accountants
Person specification
We are looking for a highly organised, accurate, conscientious and responsive candidate who works independently in a small team
- Previous office manager experience preferable
- Excellent IT skills in Microsoft products
- Confident communicator at all levels
- Bookkeeping experience would be advantageous, but all finance matters would initially be handled in conjunction with current manager
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