Office Manager - Brand/Design agency

Office Manager Brand Design Agency - Hybrid working

New opportunity at a well established London Branding and Design Agency. As the shape of the working landscape changes, this company is looking for someone to come on board and help manage their office in a slightly different way, as well as a little bit of HR and adhoc admin support.

Their office is no longer a constant place of work, it is now a space to meet colleagues and clients, with each employee tending to be there 2 days a week currently - to collaborate, interact and have some fun. It has become a destination that people look forward to visiting, rather than simply where their desk is.

So the core role..

To be the workspace coordinator and host

• Being onsite when required, keeping the space looking presentable and functioning perfectly.
• Welcoming clients and other guests and making them feel at home, ensuring that they have what they need to make their visit as enjoyable and memorable as possible.
• Managing incoming calls, emails and post, filtering and forwarding as appropriate.
• Manage the meeting room and desk booking systems.
• Being the main contact for other freelancers who have desk rental agreements and share the space
• Understanding how meeting room presentation equipment operates and be on hand to advise users it IT are not available in person.
• Liaising with the landlord on matters relating to facilities. Manage facility contractors, including cleaners
• Manage levels of consumables within the office; stationery, paper, kitchen supplies etc.
• Overseeing Health and Safety within the office, ensuring that the work environment is a safe and comfortable place for people to be.

People Cohesion

• Helping to organise and coordinate social and other staff meeting opportunities
• Managing  Employer proposition, staff benefits, training and development opportunities.
• Ensuring staff engage with initiatives and receive value from what they have on offer.
• Overseeing elements of  internal communications and employee engagement programme
• Coordinates elements of Brand Purpose activities,  including staff wellbeing initiatives, community projects, charity action and the like.
• Supporting new starters and assisting with their induction programme, helping them feel welcome and ensuring they have a smooth start to their time at the company.
• Liaising with staff while they WFH. Coordinate work-related health and wellbeing needs while staff are working from home, helping them with the equipment or support they need.

Support role

• Manage staff holiday planner.
• International Travel arrangements – liaising with travel companies.
• HR admin – some paperwork to be issued professionally and punctually.
• Ad hoc administrative support for Directors,

You have...

• A great sense of pride in your work
• A passion for and a sense of ownership of your responsibilities
• An unwavering determination to achieve excellence
• Proactive and can-do attitude
• Flexible and agile in your approach,
• Show initiative and challenge the status quo
• A genuine care for people
• Friendly, open, helpful and approachable, but also a sense of discretion when required
• Polite, professional and presentable
• Fun and light-hearted
• Creatively spirited

This company really are great to work for - so to be considered for this opportunity please apply asap!!