Accounts Payable Assistant
- Recruiter
- Larbey Evans Ltd
- Location
- EC2V
- Salary
- Up to £30,000
- Posted
- 08 Nov 2021
- Closes
- 06 Dec 2021
- Job Title
- Finance Assistant
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
A top US Law Firm is looking to hire a new Accounts Payable Assistant to join the London office on a permanent basis, working in a team of three contributing to an efficient accounts payable service for the office. The role is split to work 2-3 days in the office, working 9.30am – 5.30pm with a salary of up to £30,000 on offer.
Responsibilities will include:
- To open and sort the accounts team’s post.
- To distribute invoices to the relevant budget holders and ensure they are coded and authorised correctly, in line with office and firm policy.
- To input invoices into the purchase ledger system and ensure they are paid promptly within supplier timeframes.
- To proactively offer assistance to fellow Accounts Payable Assistant, Accounts Payable Coordinator and Assistant Finance Manager in reconciling large supplier accounts, including Get Taxi, Vacherin (in-house catering provider) and Seamless (online food delivery company) etc.
- To assist with weekly supplier payment runs and any ad hoc urgent payments.
- To handle foreign payments, post direct debits and prepare petty cash payments.
- To prepare PSA schedules in respect of evening meals and late night taxis.
- To make disbursement payments to ensure compliance with Solicitors’ Accounts Rules.
- To check and process lawyer and staff expenses claims, ensuring compliance with authorisation requirements and office / firm policy.
- To act as a point of contact within the Accounts team by dealing with internal and external queries by phone and email.
- To ensure that all accounts payable documentation is scanned, filed and / or archived as appropriate.
Candidates need to have a minimum of 1 years’ experience working in a legal accounts department, excellent communication skills and a strong team work ethic.
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