Real Estate Legal Secretary

Owen Reed are recruiting for a Legal Secretary to join a top London law firm.  The Legal Secretary will work within the Real Estate team.  This role is agile working 2 days from home/3 days in the office.

The role would suit a secretary who has 2 to 3 years experience working within commercial property.

MAIN DUTIES AND RESPONSIBILITIES
•Work as part of the team to provide general secretarial and administration to the Group
•Assist the team in providing fee earners with effective and high quality secretarial support, enabling them to focus on providing the best legal services to clients
•Undertake all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
•Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (i.e. email instructions / discussions)
•Follow team processes and procedures when undertaking tasks
•Collaborate with team members on hub processes, procedures and solutions
•Respond flexibly and appropriately to fee earner requirements/needs
•Actively participate in team meetings
•Develop prioritisation skills
•Demonstrate flexibility and proactively contribute to the team's success by actively seeking to improve working processes
•Communicate problems promptly to Team Coordinator (or Senior Secretary)
•Seek help or clarification and confirm understanding when uncertain about a task or when instructions are not clear

ABOUT YOU

Technical:
•Previous relevant experience as a Legal Secretary or Team Administrator
•IT literate with proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business
•Excellent diary management
•Document management and filing efficiently
•Excellent telephone manner
•Basic understanding of billing
•Excellent organisation and prioritisation skills
•Applies knowledge and judgement to solve problems and make decisions

Personal:
•Friendly, personable and approachable
•Excellent communicator- both written and verbally
•Adaptable and flexible
•Confident and professional
•Conscientious and diligent
•Remains calm under pressure