PA & Studio Manager

PA & Showroom Manager

Marcilly Recruitment’s client, a luxury interiors firm, are looking for a PA and Office Manager to manage their London showroom and provide administrative support to the London team. They are an international company who pride themselves on their sociable, inclusive culture and value loyalty and longevity.   

SUMMARY DESCRIPTION:

They are looking for someone who is proactive and not afraid to use their initiative, as you will be able to make the role your own. This will be a broad role that will include working directly with UHNW / HNW clients, office management, events, social media, invoicing, sales administration and PA support.

Salary: £30K - £40K DOE

Benefits: 25 days holiday; pension (they contribute up to 5%); closed between Christmas and New Year; bonus; life insurance

Hours: 09:30 - 17:30 with some degree of flexibility

Start date: before Christmas 2021

ESSENTIAL FUNCTIONS:

• Develop and maintain a thorough understanding of all company products.
• Coordinate all orders with the responsible salesperson and with the workshop to track shipping dates, clarifications, priorities, shipments etc. for customer orders. Manage sales order files for appropriate and necessary documents. Follows up on missing documents.
• Review orders for accuracy of information.
• Marketing and social media
• Events
• Inbox management
• International travel management and expenses for the office
• Coordinate invoicing with payment, completion dates and shipment date.
• Assist in the maintenance of client information in Salesforce.
• Assist showroom salespeople: i.e. screen requests for quotes, orders, and lead times as well as issuing all relevant sales material. 
• Work directly with clients, acting as the first point of contact in the showroom and by email.
• Answer questions relative to the status of orders and assist with issuing all the relevant paperwork for all new orders.
• Assist in mailing product literature to new leads.
• Inside sales to new and existing clients when sales directors are occupied.
• Maintain inventory of all marketing materials and office supplies. 
• Maintain confidentiality of all company information, both internally and externally​

ADDITIONAL FUNCTIONS:

• Assist with showroom management functions.
• Ensure work areas and showroom are maintained in a neat and orderly manner at all times.
• Perform additional duties as requested by the European Sales Director(s).

EDUCATION/EXPERIENCE REQUIRED:

• A minimum of 4 years admin experience.
• The successful candidate must have demonstrated longevity throughout their career and need a minimum of three years in their most recent role.
• Educated to A level as a minimum.
• Must possess excellent verbal/written communications, organisational skills and basic accounting skills.
• Must be proficient in order entry, Microsoft Office, Word, Excel and basic accounting software.  Experience with CRM Software is desirable.

Marcilly Recruitment is a specialist in business support and private household recruitment. Our dedicated, personal approach is integral to finding that “perfect fit” for the client and candidate.

Unfortunately, due to the extremely high volume of applications we receive, we are unable to individually respond to each one. If you have not heard from us within five working days, then sadly your application has been unsuccessful.