Executive Assistant

EA – Boutique Investment

Mayfair

£40-45,000 + excellent benefits and generous bonus

VB14236

Really lovely EA role supporting a nice team in luxury offices in Mayfair.  This finance house is small but is growing and has strong global presence with an inspirational team driving the business forward.  The company dynamic is busy and fast paced but also relaxed and easy going – you really are supported and looked after – demonstrated by the fabulous benefits (generous and regular bonus’s plus free lunch every day!)   This role is working alongside the other EA and is looking after a Director and 2 Associates.  You will also get involved with helping run the office and providing support to the other EA who looks after a very busy and demanding MD.

The role is typical support:  Diary, meeting, travel and expenses but also lots of global liaison, pulling together research and helping compile information as such we are looking for someone who has previously worked in a boutique finance house and had fund experience.

Key for this role is a positive work ethic – someone who is bright, switched on - always willing to go the extra mile to get the job done to the best of their ability.  This would not suit someone who has come from a structured environment but rather someone who is used to rolling up their sleeves and getting the job done a high standard.  Attention to detail is key.  Huge scope to grow this role, especially as the company are growing.

Duties

• Assist 1 Director and 2 Associates with professional and personal (very little) commitments
• Assist OM with day to day running of office and facilities
• Diary management – multiple time zones (Outlook)
• International travel coordination both commercial and private flights, hotels, cars and arranging visas – detailed itineraries
• Compiling research packs for investment team (Capital IQ, Factiva)
• Expenses
• Daily ordering of team lunches
• Look after Managing Partner when OM is on leave
• Assist with IT issues
• General admin for Associates i.e. scanning, photocopying, binding documents and arranging couriers
• Preparing packs for weekly Investment meetings
• Liaise with New York and Philadelphia offices to ensure open communication and smooth running of internal meetings
• Assist and coordinate with international visitors from US offices

Skills:

• Previous experience within an Investment environment
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Confident with all aspects of IT troubleshooting and VC troubleshooting
• Excellent written and verbal communication skills
• Self-directed and able to work without supervision
• Confidentiality is a core principle – individual must be discreet
• Down to earth, confident and articulate
• Professional and positive individual and a good team player
• Happy to muck in and take on any task required
• University degree or equivalent - preferred

Benefits

• Working hours are 9am to 6pm with some flexibility required (ie. Early meetings – but very rare)
• Free lunch every day
• Fully stocked kitchen with healthy snacks, fruit and breakfast items
• Cyclescheme
• Cycle storage and shower room
• Pension, Health care and bonus 
• 25 days holiday pro rata