Hr Administrator
- Recruiter
- Confidential
- Location
- Chelmsford
- Salary
- Competitive
- Posted
- 21 Oct 2021
- Closes
- 29 Oct 2021
- Job Title
- Administrator
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
Kennedys is looking for a HR Administrator to join our HR team based in Chelmsford. The successful HR Administrator will provide full administrative support to the Human Resources department.
The HR Administrator role has the opportunity to get a full range of HR experience by completing rotational 'seats' of 12 months, in each HR sub team - Operations, Employee Relations, Recruitment, Graduate Recruitment and Learning & Development. The first seat for the successful HR Administrator will be the Operations team.
This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual looking to start their career in HR working with a supportive team and culture.
Team
Kennedys HR team support the firm around the world with all people related matters.
The HR team is based in Chelmsford and London for the UK, Dublin for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Recruitment (including partners and early careers), Reward, HR Systems and Analytics, Learning and Development, Corporate Social Responsibility and Diversity and Inclusion. The HR function is also responsible for the Secretarial function in the UK, Singapore and Thailand.
Key Responsibilities
* Handle incoming and outgoing telephone calls, emails and queries and relay messages
* Monitor and respond to the HR Admin mailbox
* Prepare invoices for approval and liaise with suppliers on outstanding invoices
* Actively participate in HR Admin projects
* Produce and maintain the HR process and procedure documentation
* Maintain and establish accurate e-filing and storage systems
* Maintain, control and update HRPro, producing reports when required
* Put forward ideas for improving the use of HRPro, making effective use of the system
* Constantly look to improve, maintain and update the HR intranet pages
* Assist with the monthly budget review including monitoring Elite (Finance system) ensuring accurate reflection of HR spend
* Assist in salary reviews for secretaries, business services and fee earners as required
* Create and maintain professional relationships with clients, employees and Partners
* Respond to specific requests for information from internal and external clients.
Required experience
* HR experience in a professional services environment
* Excellent written and verbal communication skills
* Good level of IT literacy and numeracy skills
* Ability to work as speed and balance a wide range of activities at any one time and at short notice
* Strong attention to detail and ability to work under high pressure.
Benefits
* Matching pension scheme
* Fitness and wellness benefits
* Private medical insurance
* Corporate GP
* Life insurance and Income protection
* 35 hour working week
* Excellent resources via our online Learning Management System
About Kennedys
Business services and secretarial employees are integral to our success. We offer career opportunities for professionals with a variety of experience and responsibility. Our working environment is truly friendly and professional, and you will have a wide range of opportunities for career development. We are looking for ambitious, committed and enthusiastic people, no matter what your industry background
The HR Administrator role has the opportunity to get a full range of HR experience by completing rotational 'seats' of 12 months, in each HR sub team - Operations, Employee Relations, Recruitment, Graduate Recruitment and Learning & Development. The first seat for the successful HR Administrator will be the Operations team.
This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual looking to start their career in HR working with a supportive team and culture.
Team
Kennedys HR team support the firm around the world with all people related matters.
The HR team is based in Chelmsford and London for the UK, Dublin for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Recruitment (including partners and early careers), Reward, HR Systems and Analytics, Learning and Development, Corporate Social Responsibility and Diversity and Inclusion. The HR function is also responsible for the Secretarial function in the UK, Singapore and Thailand.
Key Responsibilities
* Handle incoming and outgoing telephone calls, emails and queries and relay messages
* Monitor and respond to the HR Admin mailbox
* Prepare invoices for approval and liaise with suppliers on outstanding invoices
* Actively participate in HR Admin projects
* Produce and maintain the HR process and procedure documentation
* Maintain and establish accurate e-filing and storage systems
* Maintain, control and update HRPro, producing reports when required
* Put forward ideas for improving the use of HRPro, making effective use of the system
* Constantly look to improve, maintain and update the HR intranet pages
* Assist with the monthly budget review including monitoring Elite (Finance system) ensuring accurate reflection of HR spend
* Assist in salary reviews for secretaries, business services and fee earners as required
* Create and maintain professional relationships with clients, employees and Partners
* Respond to specific requests for information from internal and external clients.
Required experience
* HR experience in a professional services environment
* Excellent written and verbal communication skills
* Good level of IT literacy and numeracy skills
* Ability to work as speed and balance a wide range of activities at any one time and at short notice
* Strong attention to detail and ability to work under high pressure.
Benefits
* Matching pension scheme
* Fitness and wellness benefits
* Private medical insurance
* Corporate GP
* Life insurance and Income protection
* 35 hour working week
* Excellent resources via our online Learning Management System
About Kennedys
Business services and secretarial employees are integral to our success. We offer career opportunities for professionals with a variety of experience and responsibility. Our working environment is truly friendly and professional, and you will have a wide range of opportunities for career development. We are looking for ambitious, committed and enthusiastic people, no matter what your industry background
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